Strategic Legal Billing Coordinator

Jackson Lewis P.C.; Pittsburgh (Allegheny County); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Flexible Spending and Health Savings

Firm-paid holidays, vacation and sick

Employee assistance program

Job summary

Jackson Lewis P.C. is seeking a Billing Coordinator to support the Billing & Collections Manager and the accounting team. You will process prebills, adjust invoices, and ensure accurate billing in our matter database.

The role emphasizes high-quality client service, attention to detail, and collaboration with attorneys and staff to meet billing guidelines. Prior law-firm experience and proficiency with MS Office and billing systems are preferred.

Qualifications

• Degree in Business Administration, Management, or Accounting preferred.
• 2 year minimum law firm experience strongly preferred.
• Knowledge of Windows environment including Microsoft Word, Outlook and Excel.
• Excellent communication skills, verbal and written, and professional customer service by phone and e-mail.

Responsibilities

• Provide excellent client service to our internal and external clients.
• Own, distribute and process monthly prebills.
• Enter changes to prebills in accounting program - transfers, edits (narrative and numerical).
• Track invoice status and follow up on prebills not returned or matters not billed.
• Ensure correct bill formats, discounts, rate levels and insurance information before invoicing.
• Prepare invoices to submit to clients or third-party billing vendors as applicable.
• Prepare spreadsheets and manage client requirements and fee arrangements.
• Maintain billing information in accounting databases and spreadsheets.
• Respond promptly to billing inquiries from attorneys, clients and management.
• Review invoices in detail and perform coding, revisions, and history checks.
• Generate reports, bill and payment history, and clarify rate arrangements.

Skills

Communication

Organization

Team player

MS Office

Attention to detail

Education

Bachelor's degree in Business Administration, Management, or Accounting

Tools

Aderant

Bill Blast

E-Billing

Job description

Jackson Lewis P.C. is seeking a Billing Coordinator to support the Billing & Collections Manager and the accounting team. You will process prebills, adjust invoices, and ensure accurate billing in our matter database.

The role emphasizes high-quality client service, attention to detail, and collaboration with attorneys and staff to meet billing guidelines. Prior law-firm experience and proficiency with MS Office and billing systems are preferred.