Legal Billing & Accounts Payable Specialist

Cala Sourcing Solutions LLC; Phoenix (AZ); On-site; USD 52,000 - 65,000; Full time

Job summary

Cala Sourcing Solutions LLC is seeking a detail-oriented Legal Billing & Accounts Payable Specialist to support daily legal billing operations, including processing invoices, ensuring negotiated rates and discounts are applied, and maintaining billing records.

The ideal candidate has experience in legal billing, accounts payable, or related financial operations, and demonstrates strong organizational, communication, and customer-service skills while managing multiple priorities and deadlines.

Qualifications

• Strong attention to detail and ability to identify billing discrepancies.
• Excellent organizational, communication, and customer-service skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with Bright flag or a comparable legal billing platform is a plus.
• Experience with the Zip intake and orchestration platform is a plus.

Responsibilities

• Support day-to-day legal billing and accounts payable operations.
• Process and review legal invoices for accuracy and completeness.
• Confirm that negotiated discounts, approved rates, and billing arrangements are correctly applied.
• Monitor the legal billing inbox and respond promptly to inquiries from vendors and internal stakeholders.
• Provide professional, high-quality support to internal business partners and external suppliers.
• Set up and maintain legal matters within applicable billing systems.
• Research and resolve invoice discrepancies, billing questions, and payment issues.
• Maintain accurate billing records and supporting documentation.
• Assist with accounts payable projects and other operational priorities as assigned.

Skills

Attention to detail

Organizational skills

Communication

Customer service

Excel

Outlook

Bright flag experience

Zip intake platform experience

Tools

Bright flag

Zip intake platform

Job description

We are seeking a detail-oriented Legal Billing & Accounts Payable Specialist to support daily legal billing operations. This role will manage invoice processing, respond to billing inquiries, maintain legal matters within billing systems, and ensure invoices follow negotiated rates, discounts, and billing arrangements.

The ideal candidate is organized, service-focused, and experienced in legal billing, accounts payable, or a similar financial operations environment.

Key Responsibilities

Support day-to-day legal billing and accounts payable operations.

Process and review legal invoices for accuracy and completeness.

Confirm that negotiated discounts, approved rates, and billing arrangements are correctly applied.

Monitor the legal billing inbox and respond promptly to inquiries from vendors and internal stakeholders.

Provide professional, high-quality support to internal business partners and external suppliers.

Set up and maintain legal matters within applicable billing systems.

Research and resolve invoice discrepancies, billing questions, and payment issues.

Maintain accurate billing records and supporting documentation.

Assist with accounts payable projects and other operational priorities as assigned.

Qualifications

Previous experience in legal billing, accounts payable, invoice processing, or financial operations.

Strong attention to detail and ability to identify billing discrepancies.

Excellent organizational, communication, and customer-service skills.

Ability to manage multiple priorities and meet deadlines.

Proficiency with Microsoft Office, particularly Excel and Outlook.

Experience with Bright flag or a comparable legal billing platform is a plus.

Experience with the Zip intake and orchestration platform is a plus.