Billing & Administrative Coordinator

Dover; Durham, Northern (NC, KY); Hybrid; USD 3,444,000 - 4,822,000; Full time

Job summary

WorkSpace Moving Solutions in Durham, NC is seeking a Billing & Administrative Assistant to support billing for customer jobs, data entry, and HR onboarding. The role requires working with field crews and handling various admin tasks in a fast-paced environment.

You will prepare invoices, manage expenses, coordinate recruitment and onboarding, process payroll-related items, and ensure compliance with regulatory procedures.

Qualifications

• Character: Integrity, trustworthiness, truth teller, reliable, dependable, committed.
• Communication: Clear communicator – orally and in writing.
• Detailed Oriented.
• Able to thrive in fast paced, dynamic/changing environment.
• Willing to receive critique and feedback.
• Willing to admit when you mess up!

Responsibilities

• Billing for Customer Jobs
• Data Entry (such as Expenses)
• Employee Recruitment & Onboarding
• Misc HR/Employee (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)
• Various Compliance & Regulatory Procedures
• Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year)
• Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others)

Skills

Integrity

Communication

Detail oriented

Adaptability

Feedback receptive

Accountability

Tools

QuickBooks

Microsoft Word

Excel

Outlook

Job description

WorkSpace Moving Solutions in Durham, NC is seeking a Billing & Administrative Assistant to support billing for customer jobs, data entry, and HR onboarding. The role requires working with field crews and handling various admin tasks in a fast-paced environment.

You will prepare invoices, manage expenses, coordinate recruitment and onboarding, process payroll-related items, and ensure compliance with regulatory procedures.