Billing & Data Entry Coordinator

Elite Contracting Solutions; Baltimore (MD); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Job summary

Elite Contracting Solutions in Baltimore, MD is seeking a Billing & Data Entry Coordinator to support the Office Manager and Administrative Assistant in a fast-paced construction office. This role emphasizes accuracy, organized recordkeeping, and timely data entry for invoices and project documents.

Responsibilities include preparing customer invoices, entering invoices into the accounting system, verifying accuracy, tracking unpaid balances, and maintaining billing files.

Qualifications

• 2+ years of office administration or billing experience.
• Strong computer skills and attention to detail.
• Excellent typing and data entry accuracy.
• Experience with Microsoft Office suite.
• Ability to prioritize multiple tasks.
• Excellent organizational skills.

Responsibilities

• Prepare customer invoices from approved work orders.
• Enter invoices into accounting software and verify accuracy.
• Track unpaid invoices and communicate with Office Manager.
• Process vendor invoices for approval and match to POs/receipts.
• Maintain billing files and supporting documentation.
• Enter new customer information and update accounts.
• Enter estimates and contracts into company software; keep digital records organized.

Skills

Strong computer skills

Typing & data entry accuracy

Microsoft Office

Attention to detail

Task prioritization

Organizational skills

Tools

Microsoft Office

QuickBooks

Job costing

Job description

Position Summary

We are seeking a highly organized Billing & Data Entry Coordinator to support our Office Manager and Administrative Assistant in a fast-paced construction office. This position is responsible for maintaining accurate records, entering billing information, organizing project documentation, and ensuring data is entered correctly and on time. This role is ideal for someone who enjoys detailed work, follows processes, and takes pride in accuracy.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance

Primary Responsibilities

Billing Support

• Prepare customer invoices from approved work orders
• Enter invoices into accounting software
• Verify invoice accuracy before submission
• Track unpaid invoices and communicate with the Office Manager regarding outstanding balances
• Process vendor invoices for approval
• Match invoices to purchase orders and receipts
• Maintain billing files and supporting documentation

Data Entry

• Enter new customer information
• Update customer accounts
• Enter estimates and contracts into company software
• Ensure all digital records remain organized and accurate
• Scan and file documents
• Assist with document preparation

Qualifications

Required

• 2+ years of office administration or billing experience
• Strong computer skills
• Excellent typing and data entry accuracy
• Experience with Microsoft Office
• Strong attention to detail
• Ability to prioritize multiple tasks
• Excellent organizational skills

Preferred

• Construction office experience
• QuickBooks experience
• Job costing experience
• Accounts Receivable/Accounts Payable experience