Billing & Administrative Assistant Onsite (Durham, NC)

Dover; Durham, Northern (NC, KY); Hybrid; USD 3.444.000 - 4.822.000; Vollzeit

Zusammenfassung

WorkSpace Moving Solutions in Durham, NC is seeking a Billing & Administrative Assistant to support billing for customer jobs, data entry, and HR onboarding. The role requires working with field crews and handling various admin tasks in a fast-paced environment.

You will prepare invoices, manage expenses, coordinate recruitment and onboarding, process payroll-related items, and ensure compliance with regulatory procedures.

Qualifikationen

• Character: Integrity, trustworthiness, truth teller, reliable, dependable, committed.
• Communication: Clear communicator – orally and in writing.
• Detailed Oriented.
• Able to thrive in fast paced, dynamic/changing environment.
• Willing to receive critique and feedback.
• Willing to admit when you mess up!

Aufgaben

• Billing for Customer Jobs
• Data Entry (such as Expenses)
• Employee Recruitment & Onboarding
• Misc HR/Employee (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)
• Various Compliance & Regulatory Procedures
• Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year)
• Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others)

Kenntnisse

Integrity

Communication

Detail oriented

Adaptability

Feedback receptive

Accountability

Tools

QuickBooks

Microsoft Word

Excel

Outlook

Jobbeschreibung

Position Summary: Billing & Administrative Assistant

Hours: 8am-5:00pm (standard)

Pay:

• Rate: $25-$35 depending on experience (D.O.E.) To be discussed

• Pay cycle: every 2 weeks

• Direct deposit and physical checks are available

Job Function Overview:

• Billing for Customer Jobs

• Data Entry (such as Expenses)

• Employee Recruitment & Onboarding

• Misc HR/Employee (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)

• Various Compliance & Regulatory Procedures

• Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year)

• Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others)

Job Function Detailed - Key Tasks & Duties (not exhaustive/limited to):

§ Billing for Customer Jobs

• Prepare cost sheet for each job

• Calculate storage charges and fees

• Prepare and email invoices

• Follow up on outstanding invoices

§ Expenses - Data Entry

• Enter credit card transactions into accounting software

§ Employee Recruitment & Onboarding

• Post jobs and managing applicant tracking

• Onboarding paperwork

• Scheduling drug screening

• Scheduling background screening

• Add & remove drivers to insurance policy

§ Employee / HR Miscellaneous

• Uniform & PPE ordering, tracking, and issuing to employees

• Safety footwear reimbursement coordination and tracking

• PTO tracking

§ Compliance / Regulatory Related

• IS Networld: Annual compliance, training, etc.

• FMCSA / USDOT

• Driver qualification files

• IFTA reporting

• Fire extinguisher inspections

• Various equipment inspections

§ Field Work with Crew

• Must work a minimum of 60 hours per calendar year in field with crew (this may include evening and Saturday’s)

§ Marketing, Vendor Support, & Miscellaneous

• Create contact cards in Outlook / CRM software

• Complete new vendor applications

• Complete new customer applications/onboarding forms

• Assist with marketing tasks

• Assist with sundry of other miscellaneous tasks as needed

• List assets for sale (as acquired from relocation jobs

Job REQUIREMENTS (Core Traits / Skills This Position Requires)

• Character: Integrity, trustworthiness, truth teller, reliable, dependable, committed

• Communication: Clear communicator – orally and in writing

• Detailed Oriented

• Able to thrive in fast paced, dynamic/changing environment

• Willing to receive critique and feedback

• Willing to admit when you mess up!

Sundry of Other Requirements:

• Quickbooks (WorkSpace will train)

• Microsoft Word, Excel, Outlook

• Background checks apply (at hiring and routine)

• Drug testing applies (at hiring, random, reasonable suspicion, at cause)

• Eligibility to work in the United States required per the Immigration Reform & Control Act

Why Join WorkSpace Moving Solutions?:

• WorkSpace is a family owned and operated startup company (6+ years old). The owners are seeking and striving to operate the business on Biblical and Christian principles and values.

• WorkSpace provides commercial moving services and warehousing services

• Join a respected and growing commercial moving company

• Gain experience in the above listed functions and skilled with a computer

• Potential opportunity for long-term employment and career development