Billing & Admin Specialist – On-Site in San Antonio

Beltmann Integrated Logistics, Inc.; San Antonio (TX); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(K) plan with company match

Paid vacation and sick time

Worksite benefit programs

Job summary

Ward North American is seeking an on-site Billing & Administrative Support specialist in San Antonio. You will convert move estimates into invoices, audit documents, and maintain billing records while supporting daily office tasks.

The role emphasizes accuracy, organization, and ability to manage multiple tasks. Prior billing or accounting experience is preferred, with a collaborative team environment and standard benefits offered.

Qualifications

• High school diploma or equivalent required.
• Prior experience in accounting, billing, or office administration preferred.
• Experience in billing, accounting support, data entry, or administrative roles preferred.

Responsibilities

• Convert move estimates and operational paperwork into accurate customer invoices.
• Audit incoming documentation to ensure completeness (signed, dated, accurate).
• Maintain billing records and supporting documentation.
• Log, track, and distribute hauling and billing paperwork.
• Monitor shared inboxes and route requests appropriately.
• Generate shipping labels and billing-related documents.
• Answer and route incoming calls.
• Perform data entry and basic bookkeeping tasks.
• Maintain office supplies and support administrative needs.
• Assist with additional duties as assigned.

Skills

Billing experience

Accounting support

Data entry

Administrative experience

Attention to detail

Teamwork

Communication skills

Problem-solving

Education

High school diploma or equivalent

Tools

Spreadsheets

Microsoft Office

Job description

Ward North American is seeking an on-site Billing & Administrative Support specialist in San Antonio. You will convert move estimates into invoices, audit documents, and maintain billing records while supporting daily office tasks.

The role emphasizes accuracy, organization, and ability to manage multiple tasks. Prior billing or accounting experience is preferred, with a collaborative team environment and standard benefits offered.