Accounting Admin

Beltmann Relocation Group; San Antonio (TX); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(K) plan with company match

Paid vacation and sick time

Worksite benefit programs

Job summary

Ward North American is seeking an on-site Billing & Administrative Support specialist in San Antonio. You will convert move estimates into invoices, audit documents, and maintain billing records while supporting daily office tasks.

The role emphasizes accuracy, organization, and ability to manage multiple tasks. Prior billing or accounting experience is preferred, with a collaborative team environment and standard benefits offered.

Qualifications

• High school diploma or equivalent required.
• Prior experience in accounting, billing, or office administration preferred.
• Experience in billing, accounting support, data entry, or administrative roles preferred.

Responsibilities

• Convert move estimates and operational paperwork into accurate customer invoices.
• Audit incoming documentation to ensure completeness (signed, dated, accurate).
• Maintain billing records and supporting documentation.
• Log, track, and distribute hauling and billing paperwork.
• Monitor shared inboxes and route requests appropriately.
• Generate shipping labels and billing-related documents.
• Answer and route incoming calls.
• Perform data entry and basic bookkeeping tasks.
• Maintain office supplies and support administrative needs.
• Assist with additional duties as assigned.

Skills

Billing experience

Accounting support

Data entry

Administrative experience

Attention to detail

Teamwork

Communication skills

Problem-solving

Education

High school diploma or equivalent

Tools

Spreadsheets

Microsoft Office

Job description

Who Is Ward North American

Ward North American is an agent for North American Van Lines (NAVL) and an industry leader in residential and office moving services. With over 40 years of moving expertise and dedication to high-level customer service, Ward is one of the largest hauling and booking agents for NAVL.

Who Is Ward North American

Ward North American is an agent for North American Van Lines (NAVL) and an industry leader in residential and office moving services. With over 40 years of moving expertise and dedication to high-level customer service, Ward is one of the largest hauling and booking agents for NAVL.

What You'll Do

Billing & Administrative Support

• Convert move estimates and operational paperwork into accurate customer invoices
• Audit incoming documentation to ensure completeness (signed, dated, accurate)
• Maintain billing records and supporting documentation

Workflow & Coordination

• Log, track, and distribute hauling and billing paperwork
• Monitor shared inboxes and route requests appropriately
• Generate shipping labels and billing-related documents

General Office & Accounting Support

• Answer and route incoming calls
• Perform data entry and basic bookkeeping tasks
• Maintain office supplies and support administrative needs
• Assist with additional duties as assigned

What We Look For

• Experience in billing, accounting support, data entry, or administrative roles preferred
• Strong attention to detail-accuracy is critical in this role
• Organized and able to manage multiple tasks efficiently
• Comfortable working with systems, documents, and spreadsheets
• Strong communication skills and the ability to work within a team
• Ability to problem-solve and follow processes consistently

Education/Experience

• High school diploma or equivalent required
• Prior experience in accounting, billing, or office administration preferred

What We Offer

• Competitive compensation: $15-$17 per hour
• Medical, dental, and vision insurance
• 401(K) plan with company match
• Paid vacation and sick time
• Worksite benefit programs

WORK ENVIRONMENT

• On-site office role in San Antonio
• Fast-paced environment with consistent workflow and deadlines
• Primarily desk-based work