Accounting Admin

WARD NORTH AMERICAN; San Antonio (TX); On-site; USD 21,000 - 23,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(K) plan with company match

Paid vacation and sick time

Job summary

Ward North American is seeking an on-site billing and accounting support assistant in San Antonio, TX. You will convert move estimates into invoices, audit documents for completeness, and maintain billing records in a fast-paced office environment.

Responsibilities also include handling shipping labels, routing inquiries, data entry, and basic bookkeeping tasks. Strong detail orientation and teamwork are essential in this role.

Qualifications

• Experience in billing, accounting support, data entry, or administrative roles preferred
• Strong attention to detail—accuracy is critical in this role
• Organized and able to manage multiple tasks efficiently
• Comfortable working with systems, documents, and spreadsheets
• Strong communication skills and the ability to work within a team
• Ability to problem-solve and follow processes consistently

Responsibilities

• Convert move estimates and operational paperwork into accurate customer invoices
• Audit incoming documentation to ensure completeness (signed, dated, accurate)
• Maintain billing records and supporting documentation
• Log, track, and distribute hauling and billing paperwork
• Monitor shared inboxes and route requests appropriately
• Generate shipping labels and billing-related documents
• Answer and route incoming calls
• Perform data entry and basic bookkeeping tasks
• Maintain office supplies and support administrative needs
• Assist with additional duties as assigned

Job description

Ward North American - Corporate Office
17275 Green Mountain Rd
San Antonio, TX 78247, USA

• Pay or shift range: $15 USD to $17 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

WHO IS WARD NORTH AMERICAN

Ward North American is an agent for North American Van Lines (NAVL) and an industry leader in residential and office moving services. With over 40 years of moving expertise and dedication to high-level customer service, Ward is one of the largest hauling and booking agents for NAVL.

WHAT YOU’LL DO

• Convert move estimates and operational paperwork into accurate customer invoices
• Audit incoming documentation to ensure completeness (signed, dated, accurate)
• Maintain billing records and supporting documentation

Workflow & Coordination

• Log, track, and distribute hauling and billing paperwork
• Monitor shared inboxes and route requests appropriately
• Generate shipping labels and billing-related documents

General Office & Accounting Support

• Answer and route incoming calls
• Perform data entry and basic bookkeeping tasks
• Maintain office supplies and support administrative needs
• Assist with additional duties as assigned

WHAT WE LOOK FOR

• Experience in billing, accounting support, data entry, or administrative roles preferred
• Strong attention to detail—accuracy is critical in this role
• Organized and able to manage multiple tasks efficiently
• Comfortable working with systems, documents, and spreadsheets
• Strong communication skills and the ability to work within a team
• Ability to problem-solve and follow processes consistently

EDUCATION/EXPERIENCE

• High school diploma or equivalent required
• Prior experience in accounting, billing, or office administration preferred

WHAT WE OFFER

• Competitive compensation: $15-$17 per hour
• Medical, dental, and vision insurance
• 401(K) plan with company match
• Paid vacation and sick time

WORK ENVIRONMENT

• On-site office role in San Antonio
• Fast-paced environment with consistent workflow and deadlines
• Primarily desk-based work

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.