Bilingual (Spanish) Receptionist

Saludos Hispanos; San Mateo (CA); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Saludos Hispanos is seeking a dedicated administrative assistant to greet visitors, answer calls, and provide high-quality support across multiple office functions in San Mateo, CA. The role includes coordinating meetings, managing travel arrangements, and assisting executives with various projects.

The position offers full-time or part-time hours with a competitive hourly wage, health insurance, PTO, and growth opportunities within a collaborative team.

Qualifications

• Excellent verbal and written communication required.
• Strong organizational and multitasking abilities.
• Attention to detail and data entry accuracy.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct phone calls to the appropriate person or department.
• Provide excellent customer support by addressing inquiries and resolving issues.
• Coordinate and schedule appointments, meetings, and conference rooms.
• Assist with project coordination, including organizing and maintaining project files.
• Perform order entry tasks, ensuring accuracy and timeliness.
• Manage office supplies inventory and place orders as needed.
• Serve as a personal assistant to executives, handling administrative tasks such as travel arrangements and expense reports.
• Assist with event planning and coordination, including logistics and vendor management.
• Perform clerical duties such as filing, scanning, and photocopying documents.
• Proofread documents for grammar, spelling, and formatting errors.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

QuickBooks

Data entry accuracy

MS Office

Professional demeanor

Tools

QuickBooks

MS Office

Job description

The business philosophy is to build lifetime relationships based on trust and caring, using the timeless principles of service and integrity. Perhaps that’s why over 95% of our clients continue to use our services.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner
• Answer and direct phone calls to the appropriate person or department
• Provide excellent customer support by addressing inquiries and resolving issues
• Coordinate and schedule appointments, meetings, and conference rooms
• Assist with project coordination, including organizing and maintaining project files
• Perform order entry tasks, ensuring accuracy and timeliness
• Manage office supplies inventory and place orders as needed
• Serve as a personal assistant to executives, handling administrative tasks such as travel arrangements and expense reports
• Assist with event planning and coordination, including logistics and vendor management
• Perform clerical duties such as filing, scanning, and photocopying documents
• Proofread documents for grammar, spelling, and formatting errors

Skills

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in using QuickBooks or similar accounting software
• Attention to detail and accuracy in data entry tasks
• Ability to prioritize tasks and meet deadlines
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Professional demeanor with a positive attitude

This position offers a competitive salary based on experience. Full-time benefits may include health insurance, dental insurance, retirement plan options, paid time off, and professional development opportunities.

Job Types: Full-time, Part-time

Pay: $20.00 - $21.00 per hour

• Health insurance
• Paid time off

Schedule

• 4 hour shift
• 8 hour shift
• Monday to Friday

Supplemental pay types

• Bonus opportunities
• Commission pay
• Signing bonus
• Tips

Ability to commute/relocate

• San Mateo, CA 94402: Reliably commute or planning to relocate before starting work (Required)