School Office Assistant

Roosevelt Charter Academy; Colorado Springs (CO); Presencial; USD 21.000 - 26.000; Tempo integral

Resumo da vaga

Roosevelt Charter Academy is seeking a school office assistant to provide administrative support and ensure smooth operation of the school office. This role is the first point of contact for students, parents, and staff, with bilingual English/Spanish required.

The successful candidate will handle receptionist duties, registrations, communications, data entry, and event coordination, while maintaining records with discretion and confidentiality in a dynamic school environment.

Qualificações

• High school diploma or equivalent.
• Proven experience in an administrative role, preferably in a school or educational setting.
• Proficiency in Microsoft Office Suite and Google Suite.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail; ability to prioritize tasks.
• Discretion and confidentiality in handling sensitive information.

Responsabilidades

• Greet visitors and provide information or direct to staff.
• Assist in student registration and withdrawal processes.
• Coordinate with teachers and staff to address student and parent concerns.
• Prepare documents, reports, memos, and letters.
• Schedule events and coordinate field trips and school events.
• Update information in school databases; generate reports as needed.
• Support the Principal and administrative staff as required.

Conhecimentos

Bilingual English/Spanish

Administrative experience

Microsoft Office

Google Suite

Communication skills

Organizational skills

Confidentiality

Formação

High school diploma or equivalent

Ferramentas

Microsoft Office Suite

Google Suite

Database management

Descrição da vaga

Job Summary: The school office assistant is responsible for providing administrative support to ensure efficient operation of the school office. This individual serves as the first point of contact for students, parents, teachers, and visitors, and is tasked with managing various administrative tasks to facilitate smooth functioning within the school environment. Bilingual English/Spanish Required.

Key Responsibilities:

Reception and Communication:

• Greet visitors and provide them with necessary information or direct them to the appropriate personnel.
• Answer phone calls, respond to inquiries, and relay messages to relevant staff members.
• Handle incoming and outgoing mail, including sorting, distributing, and processing correspondence.

Student and Staff Support:

• Assist in the registration and withdrawal process for students.
• Coordinate with teachers, administrators, and support staff to address student and parent concerns.
• Assist in record keeping, such as tracking communications with students, parents, and staff.

Administrative Tasks:

• Prepare and maintain various documents, such as reports, memos, and letters.
• Schedule events and coordinate logistical arrangements (i.e. field trip coordination).
• Assist in the organization of school events, such as parent-teacher conferences and parent night events.

Data Management:

• Input and update information in the school's database systems accurately and in a timely manner, as needed.
• Generate reports and compile data as required by school administrators.

Support for Principal and Administrative Staff:

• Provide administrative assistance to the Dean of Students and other administrative staff members.
• Undertake additional tasks and projects as assigned by the principal or supervisor.

Qualifications:

• High school diploma or equivalent.
• Proven experience in an administrative role, preferably in a school or educational setting.
• Proficiency in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), database management, and Google Suite.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Discretion and confidentiality in handling sensitive information related to students, staff, and school operations.
• Flexibility and adaptability to work in a dynamic environment with changing priorities and deadlines.
• Bi-lingual English/Spanish Required

Physical Demands (All listed physical demands are considered essential functions and are not all-inclusive):

• Sits, stands, walks, stoops, kneels, couches, and squats while performing duties.
• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices.
• Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils.
• Typical demands require staff to lift and carry up to 20 pounds and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size, and temperature of objects.

Work Environment:

• This position typically operates in a school office environment, with regular hours during the school day.
• Occasional evening or weekend work may be required for special events or meetings.
• The secretary may need to sit or stand for extended periods and perform tasks that require bending, stooping, and lifting of objects up to a certain weight.
• The noise level in the work environment may alternate between quiet, moderate, and loud.
• Frequently will be required to interact in person and through communication methods with the students, public, and staff.
• Required to work scheduled school/work hours and/or days.

Note: This job description is a general overview and may vary depending on the specific needs and requirements of the school.