Bilingual Campus Secretary

East Chambers Independent School District; Winnie (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

East Chambers Independent School District is seeking a Bilingual School Secretary to support the school office and administrative staff. The role requires Spanish fluency and strong clerical skills to manage calls, visitors, attendance, and records.

The secretary will handle mail, scheduling, confidentiality, and safety procedures while assisting parents and staff with day-to-day operations in a dynamic school environment.

Qualifications

• Spanish fluency is required.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and word processing documents.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks on short notice.
• Effective organizational, communication, and interpersonal skills.

Responsibilities

• Receive and direct incoming calls, take messages, and route to staff.
• Greet and direct campus visitors; issue visitor passes.
• Assist parents with checking students in and out of school.
• Sort, distribute, or deliver mail and documents.
• Assist with receipt and distribution of student materials and homework requests.
• Provide clerical support including scheduling appointments.
• Compile, maintain, and file reports, records, and documents as required.
• Maintain confidentiality and follow district safety protocols and emergency procedures.
• Perform other related duties to ensure efficient department functioning.

Skills

Spanish fluency

Keyboarding

File maintenance

Spreadsheet skills

Database skills

Word processing

Record keeping

Basic accounting principles

Following instructions

Organizational skills

Communication

Interpersonal skills

Education

High school diploma or GED

Tools

Spreadsheet software

Database software

Word processing software

Job description

Bilingual School Secretary

++Spanish Fluency Required++

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Major Responsibilities and Duties:

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet and direct campus visitors. Maintain visitor log and issue visitor passes.

Assist parents in checking students in and out of school.

Sort, distribute, or deliver mail and other documents.

Assist with the receipt and distribution of student materials, including homework requests.

Receive, sort, and distribute mail, messages, documents, and other deliveries.

Provide clerical assistance as needed including assisting with the scheduling of appointments.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Additional Duties:
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Qualifications:
Spanish Fluency Required

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress