Front Desk Admin

AppleOne Employment Services; Longwood (FL); On-site; USD 23,000 - 32,000; Full time

Job summary

AppleOne Employment Services is seeking a professional Front Desk Admin for a Longwood/Maitland, FL area law firm. This in-office role is the first point of contact for clients and visitors, providing dependable administrative support to legal and intake teams.

Responsibilities include scheduling, records organization, mail handling, and updating the firm’s global contacts database. Compensation is $20 per hour with standard Monday–Friday business hours.

Qualifications

• 3 to 5 years of administrative, receptionist, front desk, or office support experience preferred.
• Professional, organized, and dependable in a fast-paced office environment.

Responsibilities

• Greet clients, visitors, and callers in a professional, friendly, and helpful manner.
• Answer and direct incoming calls, schedule appointments, and coordinate calendars for the intake team.
• Review, organize, and process records received through email, including medical records and radiology documentation.
• Process incoming and outgoing mail and assist with general office coordination.
• Order and maintain office supplies and keep the front desk and reception area organized.
• Update and maintain expert information in the firm's global contacts database.

Skills

Front desk / Administrative support

Scheduling coordination

Records organization

Verbal & written communication

Confidentiality

Multitasking

Customer service

Tools

MS Office

Job description

Job Summary

A well-established law firm in the Longwood/Maitland, FL area is seeking a professional and organized Front Desk Admin to join its team on a direct hire basis. This in-office role is ideal for someone who enjoys being the first point of contact for clients and visitors while providing dependable administrative support to legal and intake teams.

The Front Desk Admin will play an important role in maintaining a welcoming reception area, supporting scheduling and communications, organizing records, and helping the office run smoothly each day. This opportunity offers a stable, professional law firm environment with a collaborative team, supportive leadership, and the chance to build a long-term administrative career in the legal services industry.

Key Responsibilities

• Greet clients, visitors, and callers in a professional, friendly, and helpful manner.
• Answer and direct incoming phone calls, schedule appointments, and coordinate calendars for the intake team.
• Review, organize, and process records received through email, including medical records and radiology documentation.
• Process incoming and outgoing mail and assist with general office coordination.
• Order and maintain office supplies and keep the front desk and reception area organized.
• Update and maintain expert information in the firm's global contacts database.

Compensation and Benefits

• Compensation: $20 per hour.
• Employment Type: Direct Hire.
• Schedule: Monday through Friday, standard business hours.
• Work Arrangement: In office.

Required Qualifications and Skills

• Provide front desk reception and administrative support in a professional office setting.
• Coordinate appointment scheduling and support intake team workflow.
• Organize records, correspondence, mail, and office documentation.
• Maintain accurate contact information and support daily office operations.
• 3 to 5 years of administrative, receptionist, front desk, or office support experience preferred.
• Strong computer skills with the ability to learn new software systems.
• Excellent organizational skills with the ability to manage multiple priorities.
• Professional verbal and written communication skills.
• Strong attention to detail and accuracy when handling records and documentation.
• Ability to handle confidential information with professionalism and discretion.
• Reliable, customer-service focused, and comfortable working in a busy office environment.

Preferred Qualifications

• Previous experience in a law firm, legal office, or professional services environment.
• Experience supporting intake teams, records processing, or client-facing administrative functions.
• Familiarity with medical records, radiology documentation, or legal case-related records.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.