Bilingual Operations Admin — Scheduling, Budgets & Docs

Gothic Landscape; Las Vegas (NV); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

FSA

401(k)

Life Insurance

9 Paid Holidays/Year

Paid Vacation

Paid Sick Time

Job summary

Gothic Landscape is seeking an Operations Administrator in Las Vegas to provide administrative and operational support to the Customs & Models team, coordinating work orders, maintaining project documentation, and tracking financial activity from kickoff through completion.

Ideal candidates are organized, able to manage multiple priorities, and comfortable using Excel and internal systems like LSJMS and OST. Bilingual Spanish is highly preferred.

Qualifications

• Bilingual Spanish is highly preferred.
• Strong computer proficiency, particularly in Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Ability to adapt quickly in a fast-paced environment while managing competing priorities and deadlines.
• Strong communication and follow-through skills.
• Willingness and ability to learn internal systems and software, including LSJMS and OST.

Responsibilities

• Schedule and accept work orders
• Answer calls from builders regarding warranty dates and work order scheduling
• Track multiple logs in Excel and generate maps for turnovers
• Prepare submittals for client architect approval
• Track completion dates of landscape activities within internal databases
• Prepare job budget reports for operational teams
• Assist with pre-construction meetings and track action items across departments
• Monitor AWA numbers, approval dates, and purchase order receipt and billing status
• Submit completed AWAs and purchase orders to Accounts Payable while maintaining accurate financial tracking logs
• Communicate with clients regarding unpaid purchase orders
• Track monthly post-installation and maintenance revenue while coordinating with Superintendents on completed areas ready for maintenance turnover

Skills

Bilingual Spanish

Tools

LSJMS

On-Screen Takeoff (OST)

Microsoft Excel

Job description

Gothic Landscape is seeking an Operations Administrator in Las Vegas to provide administrative and operational support to the Customs & Models team, coordinating work orders, maintaining project documentation, and tracking financial activity from kickoff through completion.

Ideal candidates are organized, able to manage multiple priorities, and comfortable using Excel and internal systems like LSJMS and OST. Bilingual Spanish is highly preferred.