Bilingual Operations Administrator - Scheduling & Facilities

Diamond Environmental Services, LLC.; Huntington Park (CA); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Professional development assistance

Referral program

Tuition reimbursement

Vision insurance

Job summary

Diamond Environmental Services is seeking an organized Administrative Assistant for Huntington Park, CA, to support senior leadership with calendar management, travel coordination, and expense processing.

The ideal candidate is bilingual in English and Spanish, proficient with MS Office and Tower, and capable of handling confidential information with discretion in a fast-paced environment. This in-person role offers competitive benefits and opportunities for professional growth.

Qualifications

• Bilingual in English and Spanish required.
• Intermediate proficiency in MS Office Suite and Tower.
• Strong multitasking, prioritization, and time management.
• Ability to work independently and handle confidential information discreetly.

Responsibilities

• Calendar Management & Scheduling: Manage complex calendars for multiple managers, including scheduling meetings, appointments, travel, and accommodations.
• Meeting & Travel Coordination: Arrange on-site and off-site meetings, including logistics, catering, and venue arrangements.
• Expense Processing: Process and reconcile travel and expense reports accurately and in a timely manner.
• Administrative Support: Prepare documents, handle correspondence, maintain files, and serve as a key point of contact for executives and staff.
• Office & Facility Management: Oversee maintenance of facilities, office equipment, and systems (directly or through vendors).
• Relationship Management: Build and maintain strong working relationships with colleagues, administrative teams, and external partners.
• Compliance & Standards: Follow company policies, procedures, and safety standards; support cost control, waste reduction, quality, and timely delivery goals.
• Customer Service: Deliver exceptional service to internal and external customers through clear, professional communication.
• Ad Hoc Projects: Assist with special projects and initiatives as assigned.
• Core Values: Demonstrate and promote the company’s Core Values — Service, Trust, Accountability, Respect, Safety (STARS).

Skills

Bilingual EN/ES

MS Office

Time management

Education

Associate (Preferred)

Tools

Tower

Job description

Diamond Environmental Services is seeking an organized Administrative Assistant for Huntington Park, CA, to support senior leadership with calendar management, travel coordination, and expense processing.

The ideal candidate is bilingual in English and Spanish, proficient with MS Office and Tower, and capable of handling confidential information with discretion in a fast-paced environment. This in-person role offers competitive benefits and opportunities for professional growth.