Operations Administrator

Gothic Landscape; Tempe (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) & Roth IRA

9 paid holidays per year

Paid vacation & paid sick leave

Job summary

Gothic Landscape in Tempe, AZ, is seeking an Operations Administrator to support our Offsites Department. You will prepare proposals, manage change orders, and oversee monthly billing processes.

You will coordinate project close-outs, generate weekly and monthly reports, and align with area managers to keep schedules and forecasts on track. Proactive communication with clients, vendors, and teams is essential.

Qualifications

• Bilingual Spanish is required.
• Experience with Microsoft Office is required.
• Payroll experience with Sage/Timberline is highly preferred.
• Must be detail-oriented and highly organized.
• Demonstrates accuracy and quality control; monitors own work.

Responsibilities

• Prepare and follow-up on proposals for additional/extra work.
• Manage and maintain Extra Work/Change Order logs to ensure that each is submitted and billed appropriately and timely.
• Manage and maintain monthly billing submittals to accounting and corresponding logs.
• Coordinate close out documentation to turn over projects to clients.
• Run all weekly and monthly operations reports.
• Regular meetings with area managers for dept needs and schedules.
• Maintain monthly projections and forecasts.
• Facilitate flow of information between all parties, including clients, vendors, subcontractors, other departments and field personnel.

Skills

Bilingual Spanish

Microsoft Office

Payroll experience

Detail-oriented

Highly organized

Adaptability

Tools

Sage/Timberline

Job description

Career Opportunities with Gothic Landscape

A great place to work.

Careers At Gothic Landscape

Current job opportunities are posted here as they become available.

Cultivate Your Potential with a Great Career at Gothic Landscape.

*This position supports our Offsites Department.

Highlights of what our Operations Administrator will do:

• Prepare and follow-up on proposals for additional/extra work
• Manage and maintain Extra Work/Change Order logs to ensure that each is submitted and billed appropriately and timely.
• Manage and maintain monthly billing submittals to accounting and corresponding logs.
• Coordinate close out documentation to turn over projects to clients.
• Run all weekly and monthly operations reports.
• Regular meetings with area managers for dept needs and schedules.
• Maintain monthly projections and forecasts.
• Facilitate flow of information between all parties, including clients, vendors, subcontractors, other departments and field personnel.

Are you the right fit for this role? Skills & experience that are necessary will include, but not limited to:

• Bilingual Spanish is required
• Must be computer and tech savvy with experience in Microsoft Office
• Payroll and Sage/Timberline experience is highly preferred
• Must be detailed-oriented and highly organized
• Demonstrates accuracy and thoroughness; and monitors own work to ensure quality.
• Adapts to changes in the work environment; manages competing demands; and is able to deal with frequent change, delays, or unexpected events in a very fast-paced environment.

Perks and Pluses:

• 401(k) & Roth IRA
• 9 paid holidays per year
• Paid vacation & paid sick leave

Here at Gothic Landscape, we believe that your success is our success. The only thing missing is YOU.

GOTHIC LANDSCAPE IS AN EQUAL OPPORTUNITY EMPLOYER!