Bilingual Operations & Admin Coordinator

MornstAir Inc; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

MornstAir Inc. in Phoenix, AZ seeks a highly organized Bilingual Administrative Coordinator to support fleet operations, facilities, housing logistics, and office administration.

You will work cross-functionally to keep operations efficient and provide exceptional bilingual support to Mandarin/English staff. Responsibilities span fleet management, housing coordination, onboarding for relocations, facilities oversight, equipment maintenance, invoicing, and event planning.

Qualifications

• 2+ years of experience in administrative coordination, office operations, facilities, or related field
• Fluent in both Mandarin and English (written and verbal)
• Valid driver's license and willingness to drive for business needs
• Highly organized with strong attention to detail

Responsibilities

• Manage fleet program including maintenance, registrations, insurance, driver records, safety compliance, and incident coordination
• Coordinate employee housing operations including leases, move-ins/outs, inspections, insurance, and vendor relationships
• Assist with onboarding tasks for employees relocating to the U.S. (SSN, banking, driver's licenses)
• Oversee office, warehouse, and jobsite facilities including maintenance, repairs, utilities, inspections, and vendor services
• Manage company-owned equipment maintenance, repairs, warranties, and inventory tracking
• Process vendor invoices, receipts, GL reconciliation, and project-related invoicing
• Coordinate office administration including business cards, mail, supplies, key management, phones, petty cash
• Plan company events, meetings, and catering; support cross-functional initiatives
• Develop and maintain operational policies, workflows, and documentation
• Provide transportation support and occasional airport pickups

Skills

Fluent Mandarin & English

Excellent organizational skills

Strong interpersonal & communication

Ability to manage multiple priorities

Microsoft Office proficiency

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

MornstAir Inc. in Phoenix, AZ seeks a highly organized Bilingual Administrative Coordinator to support fleet operations, facilities, housing logistics, and office administration.

You will work cross-functionally to keep operations efficient and provide exceptional bilingual support to Mandarin/English staff. Responsibilities span fleet management, housing coordination, onboarding for relocations, facilities oversight, equipment maintenance, invoicing, and event planning.