Bilingual Admin Specialist — Mandarin/English (Engineering Projects)

Marketech International Corporation USA; Phoenix (AZ); On-site; USD 42,000 - 67,000; Full time

Job summary

Marketech International Corp. USA is seeking a Bilingual Admin Specialist to provide administrative and project support for our engineering and construction operations in Phoenix, AZ.

The role requires strong communication in Mandarin Chinese and English and close collaboration with project teams. You will manage documents, coordinate schedules, maintain ERP/PM systems, and assist with procurement and contract paperwork in a fast-paced environment.

Qualifications

• Previous experience in administrative support, project coordination, project administration, or a similar role preferred.
• Bilingual proficiency in Mandarin Chinese and English is required.
• Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Ability to work collaboratively with cross-functional teams.
• Comfortable working in a fast-paced engineering, construction, manufacturing, or project-based environment.

Responsibilities

• Provide general administrative and project support to project managers, engineers, and other team members.
• Prepare, organize, maintain, and archive project documents, reports, forms, and records.
• Assist with document control and ensure project files are properly maintained and accessible.
• Coordinate meetings, schedules, project updates, and follow-up items across internal teams.
• Support communication between project teams, clients, suppliers, subcontractors, and internal departments.
• Assist with project-related administrative workflows, including purchase documentation, billing support, permit documentation, and contract-related paperwork.
• Maintain and update information in internal ERP and project management systems.
• Assist with tracking project documentation, procurement status, schedules, and other administrative items.
• Coordinate with suppliers and subcontractors regarding documentation, scheduling, and general project requirements.
• Support SharePoint, Teams, and other collaboration platforms for file management and version control.
• Assist with other administrative and project coordination duties as assigned.

Skills

Bilingual Mandarin/English

Project coordination

Communication skills

Organizational skills

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

SharePoint

Teams

SAP

Procore

Job description

Marketech International Corp. USA is seeking a Bilingual Admin Specialist to provide administrative and project support for our engineering and construction operations in Phoenix, AZ.

The role requires strong communication in Mandarin Chinese and English and close collaboration with project teams. You will manage documents, coordinate schedules, maintain ERP/PM systems, and assist with procurement and contract paperwork in a fast-paced environment.