Bilingual Project Assistant

HotFoot Recruiters; Phoenix (AZ); On-site; USD 34,440 - 38,572; Full time

Job summary

A growing manufacturing and engineering organization in Phoenix is seeking a Bilingual Project Assistant to support project coordination and operations. This full-time role involves assisting with communication between teams and vendors, managing project documentation, and ensuring timelines are met. Ideal candidates are detail-oriented, organized, and possess bilingual fluency in Mandarin and English. The position offers a pay range of $25 – $28/hr and requires a commitment to supporting project activities in a fast-paced environment.

Qualifications

• 1-2 years of experience in project coordination, administrative support, or operations roles (entry-level candidates welcome).
• Detail-oriented with the ability to work in a fast-paced environment.

Responsibilities

• Support day-to-day coordination of project activities to ensure timelines and deliverables are met.
• Assist with preparing purchase orders, invoices, and project-related documentation.
• Coordinate communication between project managers, vendors, and internal teams.
• Provide general administrative support to project managers and operational teams.
• Support procurement coordination and vendor follow-ups when necessary.
• Assist with preparing project documentation, reports, and status updates.
• Maintain organized project records, contracts, and documentation.
• Track project milestones, schedules, and progress updates.

Skills

Strong organizational and multitasking skills

Proficiency with Microsoft Office (Excel, Word, Outlook)

Strong written and verbal communication skills

Bilingual fluency in Mandarin and English

Job description

HotFoot Recruiters is hiring a Bilingual Project Assistant to support operations and project execution for a growing manufacturing and engineering organization in Phoenix. This role will assist with coordinating project activities, tracking progress, and supporting communication between internal teams, vendors, and clients.

Title: Bilingual Project Assistant

Location: North Phoenix, AZ (85085)

Type: Full-Time | Direct Hire

Pay Range: $25 – $28/hr

Schedule: M-F 8A-5P

(subject to change to match construction engineering team)

Start Date: May 2026

Responsibilities

• Support day-to-day coordination of project activities to ensure timelines and deliverables are met.
• Assist with preparing purchase orders, invoices, and project-related documentation.
• Coordinate communication between project managers, vendors, and internal teams.
• Provide general administrative support to project managers and operational teams.
• Support procurement coordination and vendor follow-ups when necessary.
• Assist with preparing project documentation, reports, and status updates.
• Maintain organized project records, contracts, and documentation.
• Track project milestones, schedules, and progress updates.

Qualifications

• 1-2 years of experience in project coordination, administrative support, or operations roles (entry-level candidates welcome).
• Strong organizational and multitasking skills.
• Ability to manage documentation, schedules, and project updates.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication skills.
• Detail-oriented with the ability to work in a fast-paced environment.
• Bilingual fluency in Mandarin and English is a MUST.