Bilingual Admin Coordinator (Mandarin/English)

MornstAir Inc; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

MornstAir Inc. in Phoenix, AZ seeks a highly organized Bilingual Administrative Coordinator to support fleet operations, facilities, housing logistics, and office administration.

You will work cross-functionally to keep operations efficient and provide exceptional bilingual support to Mandarin/English staff. Responsibilities span fleet management, housing coordination, onboarding for relocations, facilities oversight, equipment maintenance, invoicing, and event planning.

Qualifications

• 2+ years of experience in administrative coordination, office operations, facilities, or related field
• Fluent in both Mandarin and English (written and verbal)
• Valid driver's license and willingness to drive for business needs
• Highly organized with strong attention to detail

Responsibilities

• Manage fleet program including maintenance, registrations, insurance, driver records, safety compliance, and incident coordination
• Coordinate employee housing operations including leases, move-ins/outs, inspections, insurance, and vendor relationships
• Assist with onboarding tasks for employees relocating to the U.S. (SSN, banking, driver's licenses)
• Oversee office, warehouse, and jobsite facilities including maintenance, repairs, utilities, inspections, and vendor services
• Manage company-owned equipment maintenance, repairs, warranties, and inventory tracking
• Process vendor invoices, receipts, GL reconciliation, and project-related invoicing
• Coordinate office administration including business cards, mail, supplies, key management, phones, petty cash
• Plan company events, meetings, and catering; support cross-functional initiatives
• Develop and maintain operational policies, workflows, and documentation
• Provide transportation support and occasional airport pickups

Skills

Fluent Mandarin & English

Excellent organizational skills

Strong interpersonal & communication

Ability to manage multiple priorities

Microsoft Office proficiency

Education

Bachelor's degree or equivalent

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

MornstAir is seeking a highly organized and proactive Bilingual Administrative Coordinator to support our growing operations in Phoenix, AZ.

In this role, you'll serve as a central point of coordination across fleet operations, facilities, employee services, housing logistics, vendor management, and company-wide administrative initiatives. You'll collaborate with multiple departments to ensure day-to-day operations run efficiently while providing exceptional support to our bilingual (Mandarin/English) workforce.

This is an excellent opportunity for someone who enjoys variety in their work, thrives in a fast-paced environment, and enjoys solving problems while keeping operations organized.

What You'll Do

• Manage the company's fleet program, including vehicle maintenance, registrations, insurance, driver records, safety compliance, and incident coordination.
• Coordinate employee housing operations, including leases, move-ins/move-outs, inspections, insurance, and vendor relationships.
• Support E2 employees relocating to the U.S. by assisting with onboarding tasks such as Social Security, banking, driver's licenses, and general administrative support.
• Oversee office, warehouse, and jobsite facilities by coordinating maintenance, repairs, utilities, inspections, and vendor services.
• Manage company-owned equipment, including maintenance scheduling, repairs, warranties, and inventory tracking.
• Process vendor invoices, maintain receipt documentation, support general ledger reconciliation, and issue project-related invoices.
• Coordinate office administration, including business cards, mail services, office supplies, key management, phone systems, and petty cash.
• Plan company events, team-building activities, meetings, and catering while supporting cross-functional operational initiatives.
• Develop and maintain operational policies, workflows, and documentation to improve efficiency and compliance.
• Perform business errands and transportation support as needed, including occasional airport pickups for employees or visitors.

What We're Looking For

• Bachelor's degree or equivalent combination of education and relevant work experience preferred
• 2+ years of experience in administrative coordination, office operations, facilities, operations, or a related field
• Fluent in both Mandarin and English (written and verbal)
• Valid driver's license and willingness to drive for business-related needs
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal and communication skills
• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• Experience with workflow or project management tools is a plus