Bilingual Administrative Coordinator

HotFoot Recruiters; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

HotFoot Recruiters is seeking a Bilingual Administrative Coordinator to support fleet operations, housing, facilities, vendor management, expatriate services, and general administration for a semiconductor construction company in Phoenix, AZ.

The ideal candidate is fluent in Mandarin and English, highly organized, proactive, and able to coordinate multiple priorities in a fast-paced, cross-cultural environment while working on-site.

Qualifications

• Fluent in Mandarin Chinese and English (written and spoken).
• 2+ years in administrative coordination or related operations.
• Bachelor's degree preferred; equivalent experience may be considered.
• Valid driver's license with clean driving record.

Responsibilities

• Manage fleet administration: vehicle maintenance, registrations, insurance, driver records, safety compliance.
• Coordinate employee housing operations: leases, move-ins/outs, inspections, insurance, repairs, vendor communication.
• Support expatriate employees relocating to the U.S. with administrative needs (SS applications, banking, licenses, onboarding).
• Coordinate facilities maintenance, utilities, inspections, and vendor services for office, warehouse, housing, and jobsite locations.
• Maintain documentation for fleet, housing, equipment, vendors, invoices, and admin records.

Skills

Mandarin-English bilingual

Administrative coordination

Fleet administration

Vendor management

Facilities coordination

Cross-cultural communication

Education

Bachelor's degree

Tools

Excel

Word

Outlook

PowerPoint

Job description

HotFoot Recruiters is hiring a Bilingual Administrative Coordinator to support fleet operations, employee housing, facilities, vendor management, expatriate employee services, and general administrative operations for a growing semiconductor construction company in Phoenix, AZ.

This role is ideal for a Mandarin-English bilingual professional who is highly organized, proactive, and comfortable coordinating multiple operational priorities in a fast-paced, cross-cultural environment.

Position: Bilingual Administrative Coordinator

Location: Phoenix, AZ | On-Site

Type: Full-Time | Direct Hire

Schedule: Monday-Friday | Standard business hours, subject to operational needs

Pay Range: DOE

Start Date: ASAP

Responsibilities

• Manage company fleet administration, including vehicle maintenance, registrations, insurance, driver records, safety compliance, and incident coordination.
• Coordinate employee housing operations, including leases, move-ins, move-outs, inspections, insurance, repairs, and vendor communication.
• Support expatriate employees relocating to the United States with administrative needs such as Social Security applications, banking, driver's licenses, and local onboarding.
• Coordinate maintenance, repairs, utilities, inspections, and vendor services for office, warehouse, housing, and jobsite facilities.
• Manage company equipment records, inventory, maintenance schedules, repairs, and warranties.
• Process vendor invoices, organize receipts, assist with account reconciliation, and prepare project-related invoices.
• Support daily office administration, including mail, business cards, office supplies, keys, phone systems, petty cash, and general records.
• Coordinate company events, meetings, team-building activities, catering, and employee programs.
• Maintain accurate fleet, housing, equipment, vendor, invoice, and administrative documentation.
• Develop and update internal procedures, workflows, checklists, and operational records.
• Coordinate with employees, vendors, landlords, service providers, project teams, accounting, HR, and management.
• Complete business errands and provide occasional transportation support, including airport pickups for employees or visitors.
• Perform additional administrative and operational duties as assigned.

Qualifications

• Fluent in Mandarin Chinese and English, both written and verbal, required.
• 2+ years of experience in administrative coordination, office operations, general affairs, facilities, fleet administration, or related work.
• Bachelor's degree preferred; equivalent education and relevant experience may be considered.
• Valid driver's license with a satisfactory driving record required.
• Comfortable driving for business-related errands and employee support.
• Strong organization, attention to detail, communication, and follow-through skills.
• Able to manage multiple priorities independently in a fast-paced environment.
• Proficient with Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience processing invoices, reimbursements, receipts, or vendor documentation preferred.
• Experience coordinating employee housing, company vehicles, facilities, or international employee relocation is a strong plus.
• Experience with project management, workflow, ERP, or document-management systems is a plus.
• Professional, dependable, and comfortable supporting employees from different cultural backgrounds.
• Must be authorized to work in the United States and able to work full-time on-site in Phoenix.