Bilingual Onboarding Coordinator

Apache Industrial Services, Inc.; Omaha (NE); On-site; USD 40,000 - 55,000; Full time

Job summary

Apache Industrial Services, Inc. is seeking an Onboarding Specialist in Omaha, NE to partner with recruiters and field management to onboard new hires, rehires, and transfers efficiently.

The role requires coordinating the onboarding process, maintaining confidentiality, and ensuring compliance. You will manage onboarding through I-9, HRIS, and ATS systems, provide translations, and deliver daily updates to hiring managers while upholding top‑notch customer service.

Qualifications

• 1-4 years of experience onboarding candidates in the industrial and/or facilities maintenance sector.
• Experience with ATS or HRIS systems.
• Experience with completing background checks via various web-based systems.
• Familiarity with registering candidates on HASC, ISTC, and other industrial training councils.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Strong attention to detail, accuracy, and time management.

Responsibilities

• Supports new hires as they complete employment application via a phone application or on the internet.
• Assists Craft Professionals with translation via written and verbal ATS onboarding in both English and Spanish.
• Supervises onboarding Craft Professionals through the HASC, ISTC, and other clinics/training processes, ensuring craft professional retention.
• Manages onboarding through completion, handles sensitive and confidential employee information ensuring superior customer service.
• Troubleshoots and escalates onboarding issues as they arise.
• Works closely and proactively with the HR Business Partners to review onboarding experiences and implement solutions to improve the onboarding process.
• Completes I-9 via HRIS system.
• Provides follow up for Craft Professional to ensure completion of clinic requirements and safety courses.
• Provides daily/weekly updates to hiring managers regarding the Craft Professional’s compliance.
• Other duties as assigned

Skills

ATS onboarding

HRIS systems

Background checks

Microsoft Office

Customer service

Verbal communication

Written communication

Attention to detail

Time management

Tools

MS Office Suite

Job description

Apache Industrial Services, Inc. is seeking an Onboarding Specialist in Omaha, NE to partner with recruiters and field management to onboard new hires, rehires, and transfers efficiently.

The role requires coordinating the onboarding process, maintaining confidentiality, and ensuring compliance. You will manage onboarding through I-9, HRIS, and ATS systems, provide translations, and deliver daily updates to hiring managers while upholding top‑notch customer service.