Bilingual Office & Payroll Coordinator

AppleOne Employment Services; San Juan (PR); On-site; USD 25,000 - 33,000; Full time

Job summary

AppleOne Employment Services seeks an organized Office Coordinator for a full-time contract role in San Juan, PR. The position supports daily office operations, accounting processes, payroll activities, and administrative coordination within a professional IT services environment.

This role requires bilingual skills and collaboration with leadership, employees, clients, and vendors. Enjoy steady Monday–Friday hours, exposure to accounting and payroll functions, and the opportunity to work

Qualifications

• Coordinate office operations, administrative support, records management, and front office communications.
• Support accounting activities, including Accounts Payable, Accounts Receivable, collections, expenses, and reconciliations.
• Assist with timesheet review, payroll processing, billing support, and compliance documentation.
• Manage vendor coordination, office supplies, meeting schedules, and executive administrative tasks.
• 3 to 5 years of relevant administrative, office coordination, or office management experience preferred.
• Experience as an Office Coordinator, Administrative Assistant, Office Administrator, or similar role.
• Experience with Accounts Payable and Accounts Receivable.
• Bilingual in English and Spanish, written and verbal.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational, multitasking, and time management skills.
• Excellent communication, customer service, and professional presentation skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to prioritize tasks, meet deadlines, and maintain accuracy with confidential information.
• Willingness to travel occasionally, if required.

Responsibilities

• Support daily office operations, including correspondence, phone calls, emails, visitor assistance, mail, packages, supplies, and office coordination.
• Process and follow up on Accounts Receivable, collections, Accounts Payable, and vendor payment activities.
• Review employee timesheets for accuracy and assist with payroll processing and billing support.
• Maintain organized records for invoices, expenses, bank reconciliations, licenses, certifications, and compliance documentation.
• Coordinate office maintenance, repairs, vendor visits, meeting schedules, and shared office spaces.
• Provide administrative and operational support to executive leadership and internal teams.

Skills

Bilingual English/Spanish

Microsoft Office

Organizational skills

Communication skills

Time management

Education

Bachelor’s Degree in Business Administration

Equivalent professional experience considered

Tools

Microsoft Office Suite

Job description

AppleOne Employment Services seeks an organized Office Coordinator for a full-time contract role in San Juan, PR. The position supports daily office operations, accounting processes, payroll activities, and administrative coordination within a professional IT services environment.

This role requires bilingual skills and collaboration with leadership, employees, clients, and vendors. Enjoy steady Monday–Friday hours, exposure to accounting and payroll functions, and the opportunity to work