Bilingual Office & HR Support Coordinator

Ultimate Solutions Corp; Caguas (PR); On-site; USD 36,000 - 48,000; Full time

Job summary

Ultimate Solutions Corp. seeks an organized Office Coordinator to support day-to-day office operations in Puerto Rico, the United States, and Europe. You will coordinate vendors, meetings, and internal requests while providing limited HR onboarding support under the HR team.

Responsibilities include handling mail, maintaining records, assisting with documents, and supporting events and training sessions. Strong bilingual communication in English and Spanish is required.

Qualifications

• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams).
• Strong organizational and time-management skills.
• Excellent verbal and written communication in English and Spanish.

Responsibilities

• Provide general administrative support to keep the office running smoothly.
• Serve as the point of contact for routine questions from employees and visitors and direct each request to the right person or department.
• Coordinate meetings, conference rooms, internal activities, and other office logistics, including refreshments and snacks as needed.
• Keep office files, records, forms, and administrative documentation organized and accurate.
• Assist with preparing, scanning, filing, distributing, and maintaining documents.
• Receive, organize, and distribute mail, packages, and other office communications.
• Monitor office and kitchen supplies, coordinate replenishment, and keep common areas tidy and well stocked.
• Provide administrative coordination with office vendors and service providers.
• Support company events, trainings, and engagement initiatives with logistics and attendance coordination.
• Coordinate basic PPE/EHS-related requests administratively.

Skills

MS Office

Bilingual English/Spanish

Organization

Customer service

Education

Associate degree in Business Administration or Office Administration

Tools

Outlook

Word

Excel

Teams

Job description

Ultimate Solutions Corp. seeks an organized Office Coordinator to support day-to-day office operations in Puerto Rico, the United States, and Europe. You will coordinate vendors, meetings, and internal requests while providing limited HR onboarding support under the HR team.

Responsibilities include handling mail, maintaining records, assisting with documents, and supporting events and training sessions. Strong bilingual communication in English and Spanish is required.