Bilingual Office & Operations Coordinator (Hybrid)

US Infra Rehab Services, LLC; Tampa (FL); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Hybrid work model

Commuting to Tampa office required

Job summary

US Infra Rehab Services, LLC is seeking a bilingual Office Manager / Administrative Coordinator to support our Tampa office and field operations. The role covers general admin, HR support, timekeeping, and coordination of supplies, travel, and vendor relations.

The position is hybrid; you must be able to commute to the Tampa office several days weekly, with potential remote days based on business needs and independence.

Qualifications

• Fluent in spoken and written English and Spanish.
• Experience in office administration, coordination, HR support, or a similar role.
• Organized, dependable, and able to manage changing priorities.
• Able to work independently, follow through, and communicate proactively.
• Comfortable using email, spreadsheets, and common business software.
• Able to commute to the Tampa office several days each week.

Responsibilities

• Provide general administrative and office support to company leaders and employees.
• Assist with routine HR administration, onboarding, employee questions, and maintaining employee records.
• Help employees understand and use the timekeeping system, including clock-in and clock-out procedures; route payroll questions to the appropriate team member.
• Coordinate with suppliers and vendors, including ordering and arranging delivery of supplies for field teams.
• Arrange business travel, including hotel and flight reservations, and help coordinate changes as needed.
• Communicate with office and field employees in English and Spanish.
• Support field and project operations with administrative coordination and documentation.
• Take on other office and operational tasks as company needs evolve.

Skills

Bilingual English/Spanish

Office administration

HR support

Timekeeping system

Vendor coordination

Travel coordination

Tools

Paylocity

Microsoft Office

Job description

US Infra Rehab Services, LLC is seeking a bilingual Office Manager / Administrative Coordinator to support our Tampa office and field operations. The role covers general admin, HR support, timekeeping, and coordination of supplies, travel, and vendor relations.

The position is hybrid; you must be able to commute to the Tampa office several days weekly, with potential remote days based on business needs and independence.