Hybrid Legal Office Coordinator - Tampa

City of Plant City; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work schedules

Generous PTO

Paid holidays

LinkedIn Learning access

Job summary

Buchanan Ingersoll & Rooney is a national law firm with a reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We are currently seeking an experienced Office Administration Coordinator for our Tampa, FL office.

This role reports to the Regional Office Manager and oversees day-to-day office management of the Tampa Office, including reception, conferencing, events, and facilities

Qualifications

• High school diploma or equivalent.
• 3+ years combined experience in customer-service or admin support, preferably in a law firm or professional services.
• Excellent interpersonal, communication and organizational skills.
• Professional demeanor and strong phone etiquette.
• Able to prioritize tasks with effective time-management skills.
• Operate independently as well as effectively within a team.
• Proficient in Microsoft Office Suite; Word, Excel, Outlook.

Responsibilities

• Handle all incoming calls and greet clients and visitors.
• Coordinate deliveries and liaise with Office Services.
• Manage security cards and conference room scheduling.
• Support video conferencing setup and events coordination.
• Assist Office Head and ROM with special projects and calendar tasks.
• Provide back-up IT support for conference room setups.
• Process administrative check requests and expense reports.

Skills

Customer service

Administrative support

Interpersonal communication

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Buchanan Ingersoll & Rooney is a national law firm with a reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We are currently seeking an experienced Office Administration Coordinator for our Tampa, FL office.

This role reports to the Regional Office Manager and oversees day-to-day office management of the Tampa Office, including reception, conferencing, events, and facilities