Bilingual Office Administrator: Front Desk & HR Support

Momsmeals; Grinnell (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

Mom’s Meals is hiring an Office Administrator to be the first point of contact and to provide high-level administrative support at our Grinnell facility. You will manage front-desk duties, assist HR and managers, coordinate meetings, and ensure smooth office operations.

We seek a team player with excellent communication and the ability to handle multiple tasks, a bilingual English/Spanish background, and experience in a manufacturing/production environment.

Qualifications

• Must be bilingual (English/Spanish) and able to greet visitors and team members.
• Minimum 3–5 years of receptionist or HR administrative experience.
• Proficient in Microsoft Office (Excel, Word, Outlook) and scheduling tools.
• Strong organizational, communication, and multitasking skills.

Responsibilities

• Coordinate front-desk activities and redirect phone calls.
• Provide administrative support to HR and managers.
• Schedule and organize on-site and remote meetings.
• Answer phones using a multi-line system and take messages.
• Maintain confidentiality and manage visitor/employee logs and badges.
• Coordinate office supplies and liaise with cleaning staff and vendors.
• Support wellness screenings and assist with recruitment coordination.

Skills

Bilingual English/Spanish

MS Office suite

Reception experience

HR admin support

Scheduling meetings

Customer service

Education

High School diploma or equivalent

Associate degree or technical training

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Mom’s Meals is hiring an Office Administrator to be the first point of contact and to provide high-level administrative support at our Grinnell facility. You will manage front-desk duties, assist HR and managers, coordinate meetings, and ensure smooth office operations.

We seek a team player with excellent communication and the ability to handle multiple tasks, a bilingual English/Spanish background, and experience in a manufacturing/production environment.