Bilingual Office Administrator (English/Mandarin) – Flexible Schedule

NEWARE TECHNOLOGY LLC; Fremont (CA); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Bonus based on performance

Competitive hourly pay

Flexible schedule

Paid time off

Training & development

Opportunity for advancement

Job summary

NEWARE TECHNOLOGY LLC in Fremont, CA is seeking a reliable Office Administrator to support day-to-day operations of the local office. The role starts with a 2-week part-time training period (7:00 PM–11:00 PM, Mon–Fri) to learn BI systems, then shifts to full-time daytime hours.

The position covers mail handling, procurement, records management, scheduling, and HR support. Mandarin is a plus; training will be provided to ensure smooth operations and growth opportunities.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong verbal communication and customer service skills.
• Able to manage multiple tasks and priorities.
• Mandarin language a plus.

Responsibilities

• Handle incoming/outgoing mail and equipment log-outs via our internal app.
• Track purchasing needs and update our BI system; manage filing, scanning, copying, and document organization.
• Maintain accurate records in company systems (tools, supplies, inventory).
• Order and maintain office supplies.
• Maintain organized office records, including expiration dates and business documentation.
• Identify and correct billing errors, including calling vendors to resolve them.
• Manage meeting/calendar scheduling and work assignment tracking.
• Answer phone calls for sales and warranty inquiries; manage DingTalk communications.
• Correct employee timecard entries as needed.
• Provide general administrative support to the HR function as needed.
• Translate Chinese–English during technical training sessions (a plus, not required).

Skills

Microsoft Office

Verbal communication

Customer service

Multitasking

Detail-oriented

Tools

Microsoft Office

Job description

NEWARE TECHNOLOGY LLC in Fremont, CA is seeking a reliable Office Administrator to support day-to-day operations of the local office. The role starts with a 2-week part-time training period (7:00 PM–11:00 PM, Mon–Fri) to learn BI systems, then shifts to full-time daytime hours.

The position covers mail handling, procurement, records management, scheduling, and HR support. Mandarin is a plus; training will be provided to ensure smooth operations and growth opportunities.