Bilingual Office Administrative Assistant

Ultimate Staffing Services; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Parking provided

Job summary

Ultimate Staffing Services is seeking an Office Coordinator to support a new client-facing office in Downtown Los Angeles. You will manage front desk operations, greet visitors, coordinate appointments, and assist with virtual consultations, ensuring a positive client experience.

The role requires bilingual English/Spanish abilities and a proactive, service-oriented mindset to handle daily administrative tasks and support a successful grand opening weekend.

Qualifications

• Bilingual in English and Spanish required.
• Previous administrative, front desk, or office support experience.
• Strong customer service and interpersonal skills.
• Professional, polished, and dependable demeanor.
• Excellent organizational and scheduling abilities.
• Ability to work independently and manage office responsibilities.
• Trustworthy and reliable with the ability to maintain office security.

Responsibilities

• Serve as the first point of contact for clients and visitors.
• Greet clients and create a welcoming, professional environment.
• Schedule and coordinate virtual consultations and appointments.
• Assist with client check-in and appointment management.
• Provide exceptional customer service in both English and Spanish.
• Handle general administrative and office support tasks.
• Maintain office organization and daily operations.
• Ensure clients are prepared and connected for virtual meetings.

Skills

Bilingual EN/ES

Customer service

Front desk

Scheduling

Office administration

Job description

Location: DTLA
Schedule: Full-Time
Parking: Provided

About the Role

We are seeking a professional, reliable, and customer-focused Office Coordinator to support the daily operations of a newly opened client-facing office in Downtown Los Angeles. This position focuses on client service, office administration, scheduling, and front desk support. The ideal candidate will be comfortable welcoming visitors, managing appointments, coordinating virtual consultations, and providing a positive experience for every client.

This is not a legal support position and does not involve handling legal matters or providing legal assistance.

Responsibilities

• Serve as the first point of contact for clients and visitors
• Greet clients and create a welcoming, professional environment
• Schedule and coordinate virtual consultations and appointments
• Assist with client check-in and appointment management
• Provide exceptional customer service in both English and Spanish
• Handle general administrative and office support tasks
• Maintain office organization and daily operations
• Ensure clients are prepared and connected for virtual meetings

Qualifications

• Previous administrative, front desk, receptionist, or office support experience
• Bilingual in English and Spanish required
• Strong customer service and interpersonal skills
• Professional, polished, and dependable demeanor
• Excellent organizational and scheduling abilities
• Ability to work independently and manage office responsibilities
• Trustworthy and reliable, with the ability to maintain office security and access

Additional Information

• Candidate will be entrusted with office access and keys
• Parking provided
• Must be available to support the office's grand opening on Friday and Saturday
• Opportunity to play a key role in launching and supporting a new office location