Office & Client Services Assistant

Considine Search; Los Angeles (CA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Bonus

Overtime pay

Job summary

Considine Search in Los Angeles, CA seeks a front desk/office administrator to support daily operations, greet clients, manage phones, and coordinate meetings in a fast-paced, professional environment. Responsibilities include conference room reservations, hospitality services, mail handling, and maintaining orderly client spaces.

Requirements: 1+ year experience in a service role, High School Diploma; BA/BS preferred; strong communication and organizational skills.

Qualifications

• 1+ years’ experience in a law firm or service-oriented environment.
• Excellent written, verbal, organizational, technical and interpersonal skills.
• Ability to sit, stand, lift up to 50 pounds, and use hand tools.
• Strong customer service skills with reliability and initiative.
• Flexible with overtime and attendance.

Responsibilities

• Provide reception coverage for breaks and absences.
• Answer and route calls, direct lawyers, clients, staff and visitors.
• Assist in catering order backup and conference room setup.
• Manage conference room reservations and ensure accurate details.
• Maintain hospitality areas, break rooms, and visitor offices.
• Handle mail, scans, copies, prints, and deliveries.
• Support move projects and related duties as needed.
• Maintain confidentiality of sensitive information.

Skills

Communication

Organization

Interpersonal skills

Customer service

Self-starter

Education

High School Diploma

BA/BS preferred

Job description

Los Angeles, CA

Summary

Supports daily office operations while delivering professional, high-quality service to clients and staff. This role manages front-desk activities, coordinates administrative tasks and office services, and ensures efficient communication and a welcoming, organized environment.

Duties and Responsibilities

• Provide reception coverage for breaks, lunches, vacations and as needed.
• Answer, screen, direct, and place telephone calls and direct lawyers, clients, staff and visitors to appropriate destinations.
• Assist in backup support of catering orders.
• Demonstrate comprehensive knowledge of conference room specifications, including seating capacity and audiovisual resources, to ensure accurate and efficient room reservations based on meeting requirements.
• Ensure all aspects of conference room reservations are completed with relevant, accurate information to facilitate successful meetings and adjust as necessary to accommodate current and last-minute changes.
• Manage conference rooms, catering areas, visitor offices, and break rooms are well-maintained, including setting up and breaking down events and replenishing supplies.
• Keep all client spaces and visitor offices clean, organized, and ready for use at all times.
• Oversee all functions of hospitality services.
• Perform scan, copy, print, mail and other administrative tasks.
• Receive, sort and distribute mail and deliveries; circulate routings.
• Conduct move projects and other duties, as needed.
• Uphold high standards of confidentiality, discretion, and integrity, particularly with respect to all sensitive and/or confidential firm and client information to which this position will have access.

Requirements

• 1+ years’ experience in a law firm or other service-oriented environment; High School Diploma required, BA/BS preferred.
• Excellent written, verbal, organizational, technical and interpersonal skills.
• Ability to sit, stand, work in confined spaces, lift and move up to fifty pounds, and use various hand tools.
• Strong customer service skills; Must be responsive, reliable, and a self-starter with minimal supervision.
• Adhere to timely and regular attendance; flexible to planned (and sometimes unplanned) overtime.

Compensation: $50,000.00-$62,000.00, plus overtime and bonus

#LI-On-Site

Salary: $50,000.00-$62,000.00, plus bonus
Date Active: 7/2/2026
Exempt/Not Exempt: Non-Exempt