Bilingual Front Desk & Travel Coordinator

Confidential Company; Scottsdale (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential Company in Scottsdale, AZ is seeking a bilingual Front Desk Coordinator to be the face and voice of the office. You will manage reception, travel coordination, events, and administrative tasks in English and Spanish, ensuring a warm, professional environment.

The role requires strong organizational skills, confidentiality, and reliable, proactive service across employees, candidates, clients and visitors.

Qualifications

• Bilingual English/Spanish communication required.
• Experience in reception, office admin, hospitality, or travel coordination.
• Strong customer service orientation and professionalism.
• Excellent organization and attention to detail.
• Ability to manage changing priorities in a fast-paced office.
• Proficient with Outlook, Word, Excel, Teams and PowerPoint.
• Reliable, punctual and able to maintain confidentiality.
• 2+ years in a professional office or corporate setting.

Responsibilities

• Provide exceptional customer-first service to employees, candidates, clients, vendors, callers, and visitors in English and Spanish.
• Manage visitor check-in, passes, host notifications, calls, and inquiries while maintaining a polished reception area.
• Coordinate domestic travel, including airfare, hotels, rental vehicles, ground transportation, conferences, and events.
• Prepare itineraries and confirmations and assist with travel changes or cancellations.
• Manage mail, packages, deliveries, office supplies, scanning, copying, filing and data entry.
• Coordinate conference rooms, meeting setup, Wi-Fi/presentation support, catering, and visiting-employee logistics.
• Support employee events, team-building activities, celebrations and office-wide initiatives.
• Provide flexible administrative support while protecting confidential information.

Skills

Bilingual English/Spanish

Reception experience

Customer service

Office administration

Travel coordination

Outlook

Word

Excel

Teams

PowerPoint

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

Confidential Company in Scottsdale, AZ is seeking a bilingual Front Desk Coordinator to be the face and voice of the office. You will manage reception, travel coordination, events, and administrative tasks in English and Spanish, ensuring a warm, professional environment.

The role requires strong organizational skills, confidentiality, and reliable, proactive service across employees, candidates, clients and visitors.