Bilingual Front Desk Coordinator

Confidential Company; Scottsdale (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential Company in Scottsdale, AZ is seeking a bilingual Front Desk Coordinator to be the face and voice of the office. You will manage reception, travel coordination, events, and administrative tasks in English and Spanish, ensuring a warm, professional environment.

The role requires strong organizational skills, confidentiality, and reliable, proactive service across employees, candidates, clients and visitors.

Qualifications

• Bilingual English/Spanish communication required.
• Experience in reception, office admin, hospitality, or travel coordination.
• Strong customer service orientation and professionalism.
• Excellent organization and attention to detail.
• Ability to manage changing priorities in a fast-paced office.
• Proficient with Outlook, Word, Excel, Teams and PowerPoint.
• Reliable, punctual and able to maintain confidentiality.
• 2+ years in a professional office or corporate setting.

Responsibilities

• Provide exceptional customer-first service to employees, candidates, clients, vendors, callers, and visitors in English and Spanish.
• Manage visitor check-in, passes, host notifications, calls, and inquiries while maintaining a polished reception area.
• Coordinate domestic travel, including airfare, hotels, rental vehicles, ground transportation, conferences, and events.
• Prepare itineraries and confirmations and assist with travel changes or cancellations.
• Manage mail, packages, deliveries, office supplies, scanning, copying, filing and data entry.
• Coordinate conference rooms, meeting setup, Wi-Fi/presentation support, catering, and visiting-employee logistics.
• Support employee events, team-building activities, celebrations and office-wide initiatives.
• Provide flexible administrative support while protecting confidential information.

Skills

Bilingual English/Spanish

Reception experience

Customer service

Office administration

Travel coordination

Outlook

Word

Excel

Teams

PowerPoint

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

We are seeking a professional, welcoming, and customer-service-oriented Bilingual Front Desk Coordinator to support front-desk operations, administrative needs, business travel, meetings, and employee events at our Scottsdale headquarters.

PURPOSE

Serve as the face and voice of the office, creating a positive experience for employees, candidates, clients, vendors, and visitors while helping ensure smooth and organized daily operations.

KEY ACCOUNTABILITIES

• Provide exceptional, customer-first service to employees, candidates, clients, vendors, callers, and visitors in English and Spanish.
• Manage visitor check-in, passes, host notifications, incoming calls, general inquiries, and a polished reception area.
• Coordinate domestic travel, including airfare, hotels, rental vehicles, ground transportation, professional conferences, and business events.
• Prepare itineraries and confirmations and assist with travel changes or cancellations.
• Manage mail, packages, deliveries, office and breakroom supplies, scanning, copying, filing, data entry, and Square 9 document support.
• Coordinate conference rooms, meeting setup, Wi‑Fi/basic presentation support, catering, materials, and visiting‑employee logistics.
• Support employee events, team‑building activities, celebrations, leadership visits, training sessions, and office‑wide initiatives.
• Provide flexible administrative support while protecting confidential company and employee information.

REQUIRED QUALIFICATIONS

• Bilingual English/Spanish with professional verbal and written communication skills.
• Experience in reception, office administration, hospitality, customer service, travel coordination, or related setting.
• Strong customer service orientation, professionalism, patience, and a genuine desire to help others.
• Excellent organization, attention to detail, and ability to manage changing priorities in a fast‑paced office.
• Comfort coordinating travel, schedules, meetings, events, and office logistics.
• Working knowledge of Outlook, Word, Excel, Teams, and PowerPoint.
• Reliable and punctual, with an understanding that consistent front‑desk coverage is essential.
• Ability to use discretion and maintain confidentiality.

PREFERRED QUALIFICATIONS

• 2+ years of related experience in a professional office or corporate headquarters.
• Experience with corporate travel, Square 9 or similar document systems, and company events.

IDEAL CANDIDATE

• Approachable
• Dependable
• Proactive
• Solution-oriented
• Takes pride in creating a welcoming, organized experience and can manage multiple priorities while maintaining a positive, professional presence.