Bilingual Front Desk & Admin Assistant - Part-Time

Acquire4Hire LLC; Passaic (NJ); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Sick Leave

Job summary

Children’s Day Preschool & Family Center in Passaic, NJ is seeking a bilingual Administrative Assistant for part-time hours (3:00 pm–5:30 pm) to support front office operations. The role requires professional, organized individuals comfortable in a busy preschool environment and fluent in English and Spanish.

Responsibilities include greeting families, handling calls, data entry, invoicing support, and maintaining records.

Qualifications

• Fluent English/Spanish bilingual communication required.
• 1–2 years of administrative, clerical, reception, or customer-service experience preferred.
• Proficiency with MS Word, Excel, Outlook, and Microsoft 365.

Responsibilities

• Greet families, visitors, vendors, and community members professionally.
• Answer calls, take messages, and direct callers to staff.
• Provide general administrative support: data entry, filing, scanning, copying, correspondence, and document prep.
• Assist with parent tuition, co-payments, late fees, payment records, and account documentation.
• Assist with preparing invoices, receipts, deposits, and routine financial docs.
• Maintain accurate electronic and paper records.
• Support with program documentation and day-to-day office needs.
• Monitor office supplies and process supply orders.
• Communicate with vendors and service providers.

Skills

Bilingual English/Spanish

Administrative experience

Attention to detail

Customer-service

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Excel

Outlook

Microsoft 365

Job description

Children’s Day Preschool & Family Center in Passaic, NJ is seeking a bilingual Administrative Assistant for part-time hours (3:00 pm–5:30 pm) to support front office operations. The role requires professional, organized individuals comfortable in a busy preschool environment and fluent in English and Spanish.

Responsibilities include greeting families, handling calls, data entry, invoicing support, and maintaining records.