Administrative Assistant

Acquire4Hire; Passaic (NJ); Sur place; USD 21 000 - 30 000; Temps partiel

Avantages offerts par ce poste

Sick Leave

Résumé du poste

Children’s Day Preschool & Family Center in Passaic, NJ is seeking a bilingual Administrative Assistant for part-time hours (3:00 pm–5:30 pm) to support front office operations. The role requires professional, organized individuals comfortable in a busy preschool environment and fluent in English and Spanish.

Responsibilities include greeting families, handling calls, data entry, invoicing support, and maintaining records.

Qualifications

• Fluent English/Spanish bilingual communication required.
• 1–2 years of administrative, clerical, reception, or customer-service experience preferred.
• Proficiency with MS Word, Excel, Outlook, and Microsoft 365.

Responsabilités

• Greet families, visitors, vendors, and community members professionally.
• Answer calls, take messages, and direct callers to staff.
• Provide general administrative support: data entry, filing, scanning, copying, correspondence, and document prep.
• Assist with parent tuition, co-payments, late fees, payment records, and account documentation.
• Assist with preparing invoices, receipts, deposits, and routine financial docs.
• Maintain accurate electronic and paper records.
• Support with program documentation and day-to-day office needs.
• Monitor office supplies and process supply orders.
• Communicate with vendors and service providers.

Connaissances

Bilingual English/Spanish

Administrative experience

Attention to detail

Customer-service

Formation

High school diploma or equivalent

Associate degree preferred

Outils

Microsoft Word

Excel

Outlook

Microsoft 365

Description du poste

About This Role

Children’s Day Preschool & Family Center is seeking a bilingual Administrative Assistant to support our front office and daily administrative operations.

Children’s Day Preschool & Family Center is seeking a bilingual Administrative Assistant to support our front office and daily administrative operations. This part‑time position typically from 3pm-5:30pm daily, with the possibility of extra hours as needed. This position serves as a primary point of contact for families, visitors, staff, and vendors and provides clerical, parent account, and general office support. The ideal candidate is professional, organized, detail‑oriented, and comfortable working in a busy early childhood environment. Fluency in English and Spanish is required.

What You’ll Do

• Greet families, visitors, vendors, and community members in a professional and welcoming manner.
• Answer incoming calls, take messages, and direct callers to the appropriate staff member.
• Provide general administrative support, including data entry, filing, scanning, copying, correspondence, and document preparation.
• Assist with parent tuition, co‑payments, late fees, payment records, and account documentation.
• Assist with preparing invoices, receipts, deposits, and other routine financial documentation.
• Maintain accurate electronic and paper records.
• Assist with other program documentation as assigned.
• Monitor office supplies and process approved supply orders.
• Communicate with vendors and service providers as needed.
• Support administrative staff with special projects, events, and day‑to‑day office needs.

Maintain confidentiality regarding children, families, staff, and organizational information.

Follow all Center policies, procedures, licensing requirements, and mandated reporter responsibilities.

Perform other related duties as assigned by the Executive Director or Center Director.

Requirements

• High school diploma or equivalent required; college coursework or an Associate degree preferred.
• At least 1–2 years of administrative, clerical, reception, or customer‑service experience preferred.
• Fluent English/Spanish bilingual communication skills required.
• Proficiency with Microsoft Word, Excel, Outlook, and Microsoft 365.
• Strong organizational skills and attention to detail.
• Ability to handle payments, receipts, invoices, and basic mathematical calculations accurately.
• Professional communication and customer‑service skills.
• Ability to manage multiple priorities in a busy office environment.
• Experience in a school, preschool, nonprofit, or family‑service organization preferred.
• Must successfully complete required background checks, including CARI, CHRI, and fingerprinting.
• Must meet applicable child‑care licensing and professional development requirements.

Benefits

• Sick Leave
• We’re a nonprofit preschool and family center where there is always something fun happening! From special events and family activities to seasonal celebrations and staff appreciation, our team works in a lively, welcoming environment focused on children and families. We offer a Monday–Friday daytime schedule, no weekends, paid sick time, professional development opportunities, and we are willing to train the right candidate.

About Us

Children's Day is a private, non‑profit, high‑quality preschool and child care center, located in Passaic, NJ. We serve the needs of our diverse community with passion and a high level of commitment to ensure the best early childhood education for our children within a supportive and caring environment. Our school provides year‑round preschool programming to 117 children (ages 2.5 to 5); combining education and social services for our children and families.

Our dedicated staff form a unified team that is committed to and passionate about helping children form a strong foundation for a successful future. Management and staff work to create a fun and friendly environment while helping to provide critical services to underserved families. CDP offers a robust array of health and therapeutic services as well as deep family involvement and support programs that create a highly effective trauma‑informed preschool program.

Children's Day is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment or internships without unlawful discrimination based on race, creed, color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristic, marital status or domestic violence victim status, or any other characteristic protected by law.