Bilingual Facilities Coordinator - Reception & Ops

Jones Lang LaSalle Incorporated; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Miami is seeking a Facility Coordinator to oversee day-to-day facilities management and workplace operations within the client environment. You will lead reception duties, monitor pantry supplies, and ensure smooth office operations with attention to safety and service standards.

Key responsibilities include managing CMMS tickets, coordinating maintenance and vendor visits, supporting meetings and events, and assisting with mailroom and invoice processing as

Qualifications

• High school diploma or equivalent.
• Bi-lingual, English/Spanish speaker.
• 2+ years of experience in facilities management, property management, facility administration, or a related field.
• Experience using Microsoft Office applications and Computerized Maintenance Management Systems (CMMS).
• Strong organizational, communication, and customer service skills with the ability to multitask in a fast-paced environment.
• Ability to work independently and coordinate multiple priorities with attention to detail.
• Ability to support physical workplace activities including lifting up to 30 lbs., walking stairs, and handling workplace or shipping-related materials.

Responsibilities

• Own the reception desk, greeting visitors and employees professionally, managing sign-in procedures, and routing inquiries to the appropriate contacts in a timely manner.
• Maintain pantry and break room supplies by regularly checking inventory, restocking snacks, beverages, and related items, and coordinating with vendors or procurement as needed to prevent shortages.
• Provide general facilities support and continuous monitoring of office and facility operations, including inspections and issue resolution.
• Work within JLL and client CMMS systems to manage tickets, convert requests into trackable work orders, and ensure completion within established SLAs.
• Coordinate maintenance activities, vendor visits, and workplace services to ensure minimal disruption within the client environment.
• Support workspace setups, conference rooms, meetings, and special events as needed.
• Build strong working relationships with clients, landlords, vendors, and service providers to ensure service excellence and customer satisfaction.
• Assist with operational reporting, audits, purchasing activities, and budget-related tasks as requested by management.
• Provide backup coverage and support for mailroom operations, shipping/receiving activities, soft services coordination, audio/visual support, and invoice processing as needed.

Skills

Bilingual English/Spanish

MS Office

CMMS

Facilities management

Customer service

Education

High school diploma or equivalent

Tools

CMMS software

Job description

Jones Lang LaSalle Incorporated in Miami is seeking a Facility Coordinator to oversee day-to-day facilities management and workplace operations within the client environment. You will lead reception duties, monitor pantry supplies, and ensure smooth office operations with attention to safety and service standards.

Key responsibilities include managing CMMS tickets, coordinating maintenance and vendor visits, supporting meetings and events, and assisting with mailroom and invoice processing as