Bilingual Estimating Admin & Bid Coordinator

ZTEX Construction; El Paso (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

ZTEX Construction is seeking an administrative assistant to support bid management and office operations at our El Paso construction yard. You will organize vendor quotes, scan plans, and prepare bid packets under estimator supervision.

The role requires bilingual English/Spanish proficiency, strong Excel skills, and meticulous attention to detail to ensure accurate bid submissions and confidential information handling.

Qualifications

• Must be bilingual English/Spanish.
• Prior clerical or administrative assistant experience.
• Experience in construction, estimating and/or bidding is a plus.
• High school diploma or GED.

Responsibilities

• Maintains and organizes databases on vendor’s quotes.
• Scans plans and all documentation related to bids and quotes for project management.
• Assists the Estimators with preparing bid packets to be submitted for projects.
• Stores, organizes and manages files for all job bids.
• Reviews and examines documents for accuracy before and after bid submittals.
• Manages vendor relations for organization.
• Run errands as necessary.

Skills

Excel

Software systems

Office equipment

Time management

Attention to detail

Written communication

Verbal communication

Bilingual English/Spanish

Clerical experience

Education

High School Diploma or GED

Certificate in Office/Estimating Administration

Experience in construction estimating/bidding a plus

Job description

ZTEX Construction is seeking an administrative assistant to support bid management and office operations at our El Paso construction yard. You will organize vendor quotes, scan plans, and prepare bid packets under estimator supervision.

The role requires bilingual English/Spanish proficiency, strong Excel skills, and meticulous attention to detail to ensure accurate bid submissions and confidential information handling.