Bilingual Administrative Assistant — Growth & Admin Support

IBP Tulsa; Tulsa (OK); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive hourly wage

Medical, dental, and vision coverage

Company-paid life insurance

Longevity Stock Program

IBP Foundation

Paid vacation and holidays

Employee Financial Assistance Program

Opportunities for growth and advance

401(K) with company matching

Supplemental Insurance

Job summary

Installed Building Products Tulsa is seeking an Office Administrator to support sales and operations with data entry, billing, and customer communications. You will prepare estimates, verify orders, and maintain accurate notes in customer files.

The role requires 1-2 years of admin experience, strong Microsoft Office skills, and excellent communication. Fluency in English is expected; Spanish is a plus. A competitive hourly wage and benefits are provided in a supportive team environment.

Qualifications

• 1-2 years of admin experience
• Fluent English/Spanish language skills are a plus
• Knowledge of Microsoft Office products, including Word, Excel, and Outlook
• Excellent communication and interpersonal skills
• Ability to prioritize, multitask, and manage time efficiently
• Knowledge of customer service ethics, principles, and procedures

Responsibilities

• Data entry
• Communicate with customers, Installers, and subcontractors via email and/or phone
• Follow-up calls to verify if the work site is ready
• Take down calls for estimates and communicate with the sales staff
• Verify job site and any missing information for daily sales/service/purchase orders
• Open and maintain detailed notes on customer accounts
• Navigate clients’ websites for job specifications and status updates
• Scan and attach documents
• Manage and process client billing and invoicing in a timely and accurate manner
• Perform other administrative and financial support tasks
• Payroll processing and timekeeping
• Create work orders

Skills

Communication skills

Interpersonal skills

Time management

Multitasking

Prioritization

Education

High School or better

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Installed Building Products Tulsa is seeking an Office Administrator to support sales and operations with data entry, billing, and customer communications. You will prepare estimates, verify orders, and maintain accurate notes in customer files.

The role requires 1-2 years of admin experience, strong Microsoft Office skills, and excellent communication. Fluency in English is expected; Spanish is a plus. A competitive hourly wage and benefits are provided in a supportive team environment.