Assistant to Estimating Department

ZTEX Construction; El Paso (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

ZTEX Construction is seeking an administrative assistant to support bid management and office operations at our El Paso construction yard. You will organize vendor quotes, scan plans, and prepare bid packets under estimator supervision.

The role requires bilingual English/Spanish proficiency, strong Excel skills, and meticulous attention to detail to ensure accurate bid submissions and confidential information handling.

Qualifications

• Must be bilingual English/Spanish.
• Prior clerical or administrative assistant experience.
• Experience in construction, estimating and/or bidding is a plus.
• High school diploma or GED.

Responsibilities

• Maintains and organizes databases on vendor’s quotes.
• Scans plans and all documentation related to bids and quotes for project management.
• Assists the Estimators with preparing bid packets to be submitted for projects.
• Stores, organizes and manages files for all job bids.
• Reviews and examines documents for accuracy before and after bid submittals.
• Manages vendor relations for organization.
• Run errands as necessary.

Skills

Excel

Software systems

Office equipment

Time management

Attention to detail

Written communication

Verbal communication

Bilingual English/Spanish

Clerical experience

Education

High School Diploma or GED

Certificate in Office/Estimating Administration

Experience in construction estimating/bidding a plus

Job description

Duties and Responsibilities:

Daily duties will include but are not limited to the following:

• Maintains and organizes databases on vendor’s quotes.
• Scans plans and all documentation related to bids and quotes for project management.
• Assists the Estimators with preparing bid packets to be submitted for projects.
• Stores, organizes and manages files for all job bids.
• Reviews and examines documents for accuracy before and after bid submittals.
• Manages vendor relations for organization.
• Run errands as necessary.

Knowledge, Skills, and Abilities

• Proficient in Excel software
• Knowledgeable in working with various software systems, tech savvy.
• Hands-on experience with office equipment (e.g. computer, scanner, fax machines, printers etc. all.)
• Detail oriented with keen eye to spot errors, meticulous and accurate.
• Excellent written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Highly organized and efficient.
• Ability to manage time well and the ability to prioritize tasks.
• Ability to multi-task and work under pressure to meet deadlines.
• Ability to manage highly confidential information,
• Excellent Timeliness and Attendance is required.

Education, Training and Experience

• Must be fully bilingual English/Spanish
• Prior experience in a clerical or administrative assistant role
• Experience in construction, estimating and/or bidding is a plus.
• High School Diploma or GED
• Training or Certificate in Office/Estimating Administration a plus.

• Valid Driver’s License a must at the time of application with a good driving record, required.

Physical Requirements & Working Conditions

• This position is an office setting at a construction yard.
• Must be able to sit, walk, and stand for long periods of time.
• Able to lift, push, pull 10 – 25lbs.

Environmental Conditions:

Varies from a climate-controlled office setting to work in an open garage/warehouse with temperatures ranging from mild/moderate to extreme cold/heat. Exposure to noise levels ranging from moderate to loud for occasional to frequent time periods.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and physical screening. If applicable to the contract, you may also be required to submit through a background check. Must have reliable transportation to/from work, must have a valid driver's license at time of application.

ZTEX Construction Inc., is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are an Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program.

We are a drug free workplace.