Assistant to Estimating Department

ZTEX Construction Inc.; El Paso (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

ZTEX Construction Inc. in El Paso, TX is seeking an Administrative Assistant to support the Estimating Department. The role requires bilingual English/Spanish, strong organizational skills, and a proactive team player attitude.

You will maintain bid files, assist estimators with bid packets, manage vendor quotes, and keep documentation accurate in a fast-paced construction yard office environment.

Qualifications

• Must be fully bilingual English/Spanish.
• Prior clerical or administrative assistant experience.
• Experience in construction estimating or bidding is a plus.
• High School Diploma or GED.

Responsibilities

• Maintains and organizes vendor quotes databases.
• Scans plans and bid documentation for project management.
• Assists estimators with bid packets for projects.
• Stores and manages files for all bids.
• Reviews documents for accuracy before/after submittals.
• Manages vendor relations and runs errands as needed.

Skills

Excel proficiency

Software literacy

Office equipment handling

Attention to detail

Communication skills

Resourceful

Organized

Time management

Multi-tasking

Confidentiality

Education

High School Diploma or GED

Driver's License

Office/Estimating administration certificate

Construction estimating experience a plus

Tools

Construction estimating software

Office software suite

Job description

ZTEX Construction is a heavy civil contractor specializing in earthwork, concrete, asphalt paving, underground utilities and overall project management. We are locally owned, and we are currently looking for Administrative Assistant with the Estimating Department. The ideal candidate will be knowledgeable, energetic, proactive, willing to learn and grow with the company, and overall be a team player.

Duties And Responsibilities

Daily duties will include but are not limited to the following:

• Maintains and organizes databases on vendor's quotes.
• Scans plans and all documentation related to bids and quotes for project management.
• Assists the Estimators with preparing bid packets to be submitted for projects.
• Stores, organizes and manages files for all job bids.
• Reviews and examines documents for accuracy before and after bid submittals.
• Manages vendor relations for organization.
• Run errands as necessary.

Knowledge, Skills, And Abilities

• Proficient in Excel software
• Knowledgeable in working with various software systems, tech savvy.
• Hands-on experience with office equipment (e.g. computer, scanner, fax machines, printers etc. all.)
• Detail oriented with keen eye to spot errors, meticulous and accurate.
• Excellent written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Highly organized and efficient.
• Ability to manage time well and the ability to prioritize tasks.
• Ability to multi-task and work under pressure to meet deadlines.
• Ability to manage highly confidential information,
• Excellent Timeliness and Attendance is required.

Education, Training And Experience

• Must be fully bilingual English/Spanish
• Prior experience in a clerical or administrative assistant role
• Experience in construction, estimating and/or bidding is a plus.
• High School Diploma or GED
• Training or Certificate in Office/Estimating Administration a plus.
• Valid Driver's License a must at the time of application with a good driving record, required.

Physical Requirements & Working Conditions

• This position is an office setting at a construction yard.
• Must be able to sit, walk, and stand for long periods of time.
• Able to lift, push, pull 10 - 25lbs.

Environmental Conditions

Varies from a climate-controlled office setting to work in an open garage/warehouse with temperatures ranging from mild/moderate to extreme cold/heat. Exposure to noise levels ranging from moderate to loud for occasional to frequent time periods.

Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and physical screening. If applicable to the contract, you may also be required to submit through a background check. Must have reliable transportation to/from work, must have a valid driver's license at time of application.

ZTEX Construction Inc., is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are an Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program.

We are a drug free workplace.