Bilingual Data & Document Coordinator

99 Ranch Market; Communipaw (NJ); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

401(k) with company match

Long-Term Service Award

Paid Time Off

Job summary

Walong Marketing, Inc. is hiring a Document Processing Clerk in Jersey City, NJ to coordinate and track shipping progress, payments, and transactions. The role requires meticulous attention to detail and strong communication with stores, vendors, and distribution centers.

You will manage domestic, import, and intercompany POs, prepare T/T requests, verify documents, and ensure timely processing with cross-functional teams. Requires bilingual English/Chinese and 1 year data entry experience.

Qualifications

• Associate degree or above is required.
• 1 year of work experience in data entry and document processing is preferred.
• Bilingual English and Chinese is required.
• Knowledge of international business is preferred.
• Detail-oriented, diligent, patient, and responsible personality.
• Proficient in computer and Microsoft Office Suite.
• Authorized to work in the United States without sponsorship.

Responsibilities

• Create and manage domestic, import, and intercompany purchase orders, ensuring accurate documentation and timely processing.
• Generate and oversee expense purchase orders, maintaining detailed records and ensuring proper authorization.
• Prepare telegraphic transfer (T/T) requests accurately and promptly to facilitate smooth financial transactions.
• Verify matching documents to ensure accuracy and completeness, addressing any discrepancies as needed.
• Efficiently process check requests, ensuring all necessary approvals and documentation are in place.
• Manage and execute transfer requests, coordinating with relevant departments to ensure seamless transactions.
• Create and maintain all necessary import and export documentation, ensuring compliance with relevant regulations.
• Communicate with stores, vendors, buyers, and distribution centers to ensure accurate product quantities, pricing, and timely delivery, resolving any arising issues.
• Respond to incoming phone calls and emails professionally and promptly, collaborating with internal and external stakeholders to ensure timely payments and issue resolution.
• Perform other duties as assigned by management.

Skills

Data entry

Document processing

Bilingual English & Chinese

Microsoft Office

Attention to detail

Education

Associate degree or above

Tools

Microsoft Office Suite

Job description

Walong Marketing, Inc. is hiring a Document Processing Clerk in Jersey City, NJ to coordinate and track shipping progress, payments, and transactions. The role requires meticulous attention to detail and strong communication with stores, vendors, and distribution centers.

You will manage domestic, import, and intercompany POs, prepare T/T requests, verify documents, and ensure timely processing with cross-functional teams. Requires bilingual English/Chinese and 1 year data entry experience.