Bilingual Call Center Representative/Administrator

Ultimate Staffing; Carrollton (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Collaborative environment

Growth opportunities

Stable full-time position

Job summary

Ultimate Staffing is seeking a Bilingual Call Center Representative/Administrator to join our corporate office team in a fast-paced, collaborative environment. You will handle customer inquiries, schedule appointments, coordinate with managers and technicians, and manage documentation and internal communications for residential service operations.

This role does not involve cold calling or sales. The ideal candidate is bilingual (English/Spanish or English/French), customer-focused, highly

Qualifications

• Bilingual ability in English and Spanish or English and French.
• Strong customer service and communication skills are required.
• Organized, detail-oriented and able to manage multiple tasks.
• Comfortable working with scheduling systems, email platforms and data entry tools.
• Previous administrative or call center experience is a plus.

Responsibilities

• Answer and route incoming customer calls in a friendly, professional manner.
• Schedule, update, and confirm appointments with customers and service technicians.
• Communicate effectively with managers, technicians, and internal departments to support workflow.
• Process purchase orders and ensure all documentation is complete and accurate.
• Manage email communications and respond promptly to inquiries.
• Perform accurate data entry and maintain organized electronic records.
• Assist in preparing reports, forms, and internal correspondence.
• Maintain both electronic and physical filing systems.
• Monitor office supply levels and coordinate replenishment as needed.
• Provide general administrative support to leadership and team members.
• Handle sensitive information with confidentiality and ensure accuracy in all administrative tasks.

Skills

Bilingual

Customer Service

Communication

Scheduling

Data Entry

Call Center

Job description

We are looking for a Bilingual Call Center Representative/Administrator to join our corporate office team. This role is ideal for someone who enjoys helping customers, thrives in a fast-paced environment, and wants to work on a supportive and collaborative team. You will support daily office and service operations by handling customer inquiries, scheduling appointments, coordinating with managers and technicians, processing documentation, and managing internal communications. This position focuses on residential service processing and does not involve cold calling or sales.

Responsibilities

• Answer and route incoming customer calls in a friendly, professional manner
• Schedule, update, and confirm appointments with customers and service technicians
• Communicate effectively with managers, technicians, and internal departments to support workflow
• Process purchase orders and ensure all documentation is complete and accurate
• Manage email communications and respond promptly to inquiries
• Perform accurate data entry and maintain organized electronic records
• Assist in preparing reports, forms, and internal correspondence
• Maintain both electronic and physical filing systems
• Monitor office supply levels and coordinate replenishment as needed
• Provide general administrative support to leadership and team members
• Handle sensitive information with confidentiality and ensure accuracy in all administrative tasks

Qualifications

• Bilingual proficiency (e.g., English/Spanish or English/French)
• Strong customer service and communication skills
• Organized, detail-oriented, and able to manage multiple tasks
• Comfortable working with scheduling systems, email platforms, and data entry tools
• Previous administrative or call center experience is a plus

What We Offer

• A collaborative, supportive, and fun work environment
• Opportunities for professional growth
• Stable, full-time position with meaningful impact on daily operations

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.