Bilingual Administrative & Events Assistant (JP/EN)

Staffmark Group; Schaumburg (IL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Staffmark Group in Schaumburg, IL is seeking an administrative professional to coordinate internal/external communications, membership activities, and fundraising support. The role combines office administration with event planning and public relations duties.

The ideal candidate provides administrative, event, and meeting support while helping drive foundation grant processes. A bilingual English/Japanese communicator with strong organizational skills is preferred.

Qualifications

• Bilingual English and Japanese communication skills (written and spoken).
• Proficiency with Windows OS, MS Office (Word, Excel, PowerPoint) and internet research tools.
• Strong customer service, multi-tasking, time management, and organizational skills.
• Valid driver's license and ability to drive for event logistics.
• 1-2 years of experience in business operations, administrative support, or event coordination.

Responsibilities

• Administrative & database management: handle mail, calls, emails, and maintain records.
• Event support and public relations: draft newsletters, coordinate culture programs, and assist gala planning.
• Meeting & executive support: manage invitations, RSVP tracking, and board meeting logistics.
• Identify opportunities to improve operations and support fundraising initiatives.

Skills

Bilingual English/Japanese

Customer service

Time management

Organization

Education

High School Diploma

Associate's degree preferred

Tools

MS Office

Windows OS

Internet research tools

Job description

Staffmark Group in Schaumburg, IL is seeking an administrative professional to coordinate internal/external communications, membership activities, and fundraising support. The role combines office administration with event planning and public relations duties.

The ideal candidate provides administrative, event, and meeting support while helping drive foundation grant processes. A bilingual English/Japanese communicator with strong organizational skills is preferred.