Bilingual HR & Executive Assistant (JP/EN)

Pacific Advisory Service; Itasca (IL); On-site; USD 48,000 - 65,000; Full time

Job summary

Pacific Advisory Service is seeking an HR & Executive Assistant (Japanese bilingual) to support HR administration, general affairs, and executive activities in Itasca, Illinois. The role includes coordinating visits from Japanese headquarters, assisting expatriates with relocation, and providing high-quality interpretation and translation for meetings and documents.

Ideal candidates have business-level Japanese and English, strong MS Office skills, and excellent organizational abilities.

Qualifications

• Business-level proficiency in Japanese and English, including interpretation/translation.
• Experience in office/admin support, HR support, or reception is preferred but not required.
• Strong organizational and time-management skills. Confident handling confidential information.

Responsibilities

• Provide HR administration support, onboarding/offboarding, benefits coordination, and I-9 documentation.
• Assist with executive support and bilingual communication, including interpretation/translation for meetings and documents.
• Coordinate general affairs tasks such as insurance renewals, office postings, and vendor communications.
• Report regularly to leadership and perform other duties as assigned.

Skills

Japanese bilingual

Administrative support

Organization & time management

Communication skills

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Pacific Advisory Service is seeking an HR & Executive Assistant (Japanese bilingual) to support HR administration, general affairs, and executive activities in Itasca, Illinois. The role includes coordinating visits from Japanese headquarters, assisting expatriates with relocation, and providing high-quality interpretation and translation for meetings and documents.

Ideal candidates have business-level Japanese and English, strong MS Office skills, and excellent organizational abilities.