Japanese Bilingual Office Administrator

Staffmark Group; San Jose (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

Staffmark Group is seeking a Japanese-speaking Bilingual Office Administrator in San Jose, CA, onsite. The role supports daily office operations, including order processing, expense entry, and document preparation, with a requirement for conversational to advanced Japanese and strong organizational skills.

The position is full-time, non-exempt, direct-hire, with standard business hours and onsite work. Ideal candidates excel in detail orientation and professional communication in Japanese.

Qualifications

• Conversational Japanese bilingual skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Previous office or administrative experience
• Experience with order processing using an ERP system is a plus.

Responsibilities

• Process purchase orders and communicate with vendors
• Perform general office administration tasks, including filing, document preparation, and scheduling support
• Enter and track expenses accurately in company systems
• Prepare and review business documents using Microsoft Word and Excel
• Create, update, and verify documents using the company's internal systems
• Handle incoming phone calls and respond to emails in a timely and professional manner
• Support general office operations, including light office maintenance
• Assist with other administrative and office-related tasks as needed

Skills

Conversational Japanese

MS Office Proficiency

Attention to detail

Administrative experience

ERP order processing

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Position:Japanese Bilingual Office Administrator

Location: San Jose, CA (Onsite)

Hours: 8:30 AM - 5:00 PM

Employment Type: Non-Exempt Full-Time, DirectHire

A global company is seeking a Japanese-speaking Bilingual Office Administrator to support daily office operations, including order processing, general office administration, and expense entry.

This role is ideal for someone who is detail-oriented, organized, and comfortable communicating in Japanese at a conversational to advanced level.

ESSENTIAL JOB DUTIES ANDRESPONSIBILITIES INCLUDE BUT NOT ARE LIMITED TO:

• Process purchase orders and communicate with vendors


• Perform general office administration tasks, including filing, document preparation, and scheduling support


• Enter and track expenses accurately in company systems


• Prepare and review business documents using Microsoft Word and Excel


• Create, update, and verify documents using the company's internal systems


• Handle incoming phone calls and respond to emails in a timely and professional manner


• Support general office operations, including light office maintenance


• Assist with other administrative and office-related tasks as needed

QUALIFICATIONS:

• Conversational Japanese bilingual skills


• Proficiency in Microsoft Office (Excel, Word, Outlook)


• Strong attention to detail and organizational skills


• Previous office or administrative experience


• Experience with order processing using an ERP system is a plus.

Benefits

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• * Medical, dental, and vision insurance


• * Life insurance


• * Disability insurance


• * 401(k)


• * Paid time off (PTO)

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.