Bilingual Administrative Coordinator

Saludos Hispanos; San Mateo (CA); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Saludos Hispanos is seeking a dedicated administrative assistant to greet visitors, answer calls, and provide high-quality support across multiple office functions in San Mateo, CA. The role includes coordinating meetings, managing travel arrangements, and assisting executives with various projects.

The position offers full-time or part-time hours with a competitive hourly wage, health insurance, PTO, and growth opportunities within a collaborative team.

Qualifications

• Excellent verbal and written communication required.
• Strong organizational and multitasking abilities.
• Attention to detail and data entry accuracy.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct phone calls to the appropriate person or department.
• Provide excellent customer support by addressing inquiries and resolving issues.
• Coordinate and schedule appointments, meetings, and conference rooms.
• Assist with project coordination, including organizing and maintaining project files.
• Perform order entry tasks, ensuring accuracy and timeliness.
• Manage office supplies inventory and place orders as needed.
• Serve as a personal assistant to executives, handling administrative tasks such as travel arrangements and expense reports.
• Assist with event planning and coordination, including logistics and vendor management.
• Perform clerical duties such as filing, scanning, and photocopying documents.
• Proofread documents for grammar, spelling, and formatting errors.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

QuickBooks

Data entry accuracy

MS Office

Professional demeanor

Tools

QuickBooks

MS Office

Job description

Saludos Hispanos is seeking a dedicated administrative assistant to greet visitors, answer calls, and provide high-quality support across multiple office functions in San Mateo, CA. The role includes coordinating meetings, managing travel arrangements, and assisting executives with various projects.

The position offers full-time or part-time hours with a competitive hourly wage, health insurance, PTO, and growth opportunities within a collaborative team.