Bilingual Spanish Administrative & HR Assistant

Language World Services Inc; Rancho Cordova (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Language World Services Inc. is seeking an Administrative Assistant fluent in Spanish to support human resources and general office tasks in Rancho Cordova, CA.

The role includes handling inquiries, screening visitors, data entry, payroll processing, and posting job openings. The ideal candidate has at least one year of office HR experience, strong organizational and communication skills, and proficiency with MS Word, Excel, Outlook, and optionally QuickBooks.

Qualifications

• Bi-lingual (English/Spanish) read and write.
• One year experience working in an office including human resources responsibilities.
• Proficient in MS Word, Excel, Outlook, and QuickBooks helpful.
• Possession of strong organizational skills and attention to detail.
• Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.

Responsibilities

• Provides administrative support by receiving and screening telephone inquiries and visitors, responding to routine questions and providing information, typing, sorting, filing documents, copying, scanning and/or faxing documents, assisting with completion of routine forms.
• Prepares monthly reports by entering, tracking, recording, and reporting data into database system and gathering and summarizing information.
• Provides excellent customer service to their clients.
• Process accounting and payroll
• Assists with other related clerical duties such as photocopying, faxing, filing and data entry.
• Post job openings on various internet sites
• Print and prepare hiring flyers as needed and distribute accordingly
• Review applications to ensure completeness
• Send approved applicants to clinic for drug screen and physicals
• Prepare orientation packets and PPE for new hires
• Complete orientation, request employee ID/barcode, send completed orientation packet to Corporate

Skills

Bilingual English/Spanish

Strong communication

Excellent organizational skills

Tools

MS Word

MS Excel

Outlook

QuickBooks

Job description

Language World Services Inc. is seeking an Administrative Assistant fluent in Spanish to support human resources and general office tasks in Rancho Cordova, CA.

The role includes handling inquiries, screening visitors, data entry, payroll processing, and posting job openings. The ideal candidate has at least one year of office HR experience, strong organizational and communication skills, and proficiency with MS Word, Excel, Outlook, and optionally QuickBooks.