Bilingual Administrative Assistant — US Hours, PTO & Bonus

Careers at Scale Up Staffing; United States; Remote; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Sick leave

Referral bonus

Job summary

Scale Up Staffing is seeking an Administrative Assistant to support day-to-day operations for a US-based company. You will manage calendars, handle correspondence, and coordinate meetings.

This role requires bilingual English and Spanish (C1+), excellent written and verbal communication, and the ability to multitask in a fast-paced environment; familiarity with Google Workspace and Microsoft Office is essential. The position offers full-time hours, paid time off, sick leave, and a referral bonus.

Qualifications

• Prior administrative experience, preferably with a U.S.-based company.
• Strong organizational and time-management skills.
• Comfortable with common office and productivity software (Google Workspace, Microsoft Office).
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to multitask in a fast-paced environment.
• Available to work U.S. business hours.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle email correspondence and respond to routine inquiries.
• Prepare, format, and organize documents and reports.
• Maintain accurate records and filing systems.
• Assist with data entry and basic bookkeeping tasks as needed.
• Coordinate with other team members and departments on administrative needs.
• Handle incoming calls and provide general office support.

Skills

Organization

Time management

Communication

Bilingual English/Spanish

Tools

Google Workspace

Microsoft Office

Job description

Scale Up Staffing is seeking an Administrative Assistant to support day-to-day operations for a US-based company. You will manage calendars, handle correspondence, and coordinate meetings.

This role requires bilingual English and Spanish (C1+), excellent written and verbal communication, and the ability to multitask in a fast-paced environment; familiarity with Google Workspace and Microsoft Office is essential. The position offers full-time hours, paid time off, sick leave, and a referral bonus.