Bilingual Administrative Assistant - Spanish NEW

Dutech Systems Inc.; Quincy (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

Dutech Systems Inc. is seeking a Temporary Bilingual Administrative Assistant in Quincy, Massachusetts. This role involves serving as the primary support for the Office Manager, performing receptionist duties, and managing general clerical responsibilities, including mail handling and office supply management.

The ideal candidate must be fluent in both English and Spanish, as well as familiar with office operations. Responsibilities also include greeting visitors, coordinating meeting spaces, and performing additional duties as assigned.

Qualifications

• Fluency in English and Spanish is required.
• Experience in a clerical or administrative role is preferable.

Responsibilities

• Greeting callers and ascertaining the reason for calling.
• Providing routine information and referrals.
• Greeting visitors and notifying appropriate personnel.
• Handling incoming and outgoing mail.
• Maintaining office equipment and supplies.
• Coordinating meeting spaces and managing calendars.

Skills

Fluent in English

Fluent in Spanish

Job description

Fluent in English and Spanish

The Temporary Bilingual Administrative Assistant will report directly to the EEC Quincy Office Manager. They will serve as the primary coverage or back up coverage for the Office Manager in the office. On days that the Office Manager is in the office, the Temporary Bilingual Administrative Assistant will serve as the primary front desk coverage. The Office Manager will cover breaks for the Temporary Bilingual Administrative Assistant.

Detailed Statement of Duties and Responsibilities:

• Performs receptionist responsibilities: greets callers warmly and ascertains reason for calling
• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
• Greets visitors at the regional office and ensures appropriate personnel are notified
• Performs general clerical functions to support the regional office: handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
• Maintains familiarity with office equipment and points of contact for additional support
• Maintains appropriate stock of office supplies
• Coordinates the use of meeting space for trainings and meetings
• Manages conference room calendars
• Sets up and breaks down rooms before and after meetings
• Other duties as assigned