Bilingual Property Administrative Assistant #810

Cal-Am Properties, Inc.; Maplewood (MN); On-site; USD 30,307 - 31,684; Full time

Job summary

Cal-Am Properties, Inc. is seeking an Administrative Assistant to support daily office operations in Minnesota. The role handles correspondence, budgeting support, meeting coordination, and document production, ensuring confidentiality and adherence to company policies.

The ideal candidate will have 1–2 years of clerical experience, a high school diploma, and strong organizational skills. This on-site position offers standard hours and comprehensive benefits.

Qualifications

• Minimum education: High School diploma.
• Minimum experience: 1–2 years.
• Minimum field: Secretarial or specialized clerical with some admin experience.
• Preferred education: Bachelor's degree.
• Preferred experience: 3 years.
• Preferred field: Combined secretarial and administrative experience in a business environment.

Responsibilities

• Compose and produce business correspondence, reports and related materials or supervise staff who do.
• Edit documents; review and sign materials as authorized.
• Maintain confidentiality and control access to sensitive staff files.
• Respond to inquiries requiring knowledge of policies and procedures.
• Serve as internal resource to administrators on procedures.
• Research information and relay official interpretations.
• Schedule and coordinate meetings and related duties.
• Coordinate with vendors, prepare agendas and distribute related materials.
• Record and summarize minutes for typing and distribution.
• Gather data for departmental reports and perform preliminary analysis.
• Suggest report formats to display findings clearly.
• Assist in budget preparation by gathering historical data on materials or salaries.
• Track expenditures and report variances.
• Coordinate major documents like proposals and manuscripts.
• Suggest procedural changes to improve productivity.
• Schedule, assign, and prioritize workloads with deadlines.
• Monitor employee performance and ensure timely completion of work.
• Assist manager with collection activities, including calls and notices.

Education

High School

Bachelor's Degree

Job description

Administrative Assistant

Compensation: $22.00 - $23.00 Hourly.

Benefits: Medical, Dental, Vision, Vacation and Sick, 401K.

Schedule: Monday to Friday, 8:00 am to 5:00 pm.

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment