Bilingual Administrative Assistant Spanish - Fast-Paced Office

QPS Employment Group; Rockford (IL); On-site; USD 22,000 - 30,000; Full time

Job summary

QPS Employment Group in Rockford, IL seeks a Bilingual Administrative Assistant to support a fast-paced office environment. You will handle communications, visitor reception, applicant processing, documentation (I-9/W-4), and daily clerical tasks while maintaining accurate records and a professional demeanor.

This temp-to-hire role offers growth within a dynamic Midwest team. Ideal candidates bring at least 1 year of customer service experience, a high school diploma or GED, strong organization,

Qualifications

• 1+ year of experience in a customer service setting
• HS diploma or GED preferred
• Ability to handle a fast-paced environment with multiple tasks and high employee volume
• Knowledge of Microsoft Windows programs (Word, Excel, Outlook)
• Professional and effective communication skills
• High level of integrity and commitment
• Highly organized and energetic
• Bilingual preferred (Spanish speaking)

Responsibilities

• Answers, screens and directs incoming communications from clients, external employees, and internal employees
• Retains a record of communication and activities in appropriate software platforms
• Welcomes visitors and directs inquiries
• Assists applicants by directing kiosks or web applications and reviewing job applications
• Completes employer portion of I-9/W-4 and other E-Documents
• Updates applicant status and changes to employee/applicant profiles
• Keeps reception area clean and functional
• Assists with inhouse drug screens
• Distributes hard copy pay checks per policy
• Assists staff with recruiting and placement related administrative tasks
• Other duties as assigned

Skills

Customer service

Multitasking

Communication

Organizational skills

Bilingual Spanish

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

QPS Employment Group in Rockford, IL seeks a Bilingual Administrative Assistant to support a fast-paced office environment. You will handle communications, visitor reception, applicant processing, documentation (I-9/W-4), and daily clerical tasks while maintaining accurate records and a professional demeanor.

This temp-to-hire role offers growth within a dynamic Midwest team. Ideal candidates bring at least 1 year of customer service experience, a high school diploma or GED, strong organization,