Bilingual Administrative Assistant – Front Desk (Hybrid)

Life Span; Chicago (IL); Hybrid; USD 51,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

403b retirement plan

Paid holidays

Flexible Spending Account (FSA)

Job summary

Life Span in Chicago seeks a bilingual Administrative Assistant (English/Spanish) for our Loop office to greet clients, manage calls, and support staff. This role blends reception with data entry, records maintenance, and basic office operations in a collaborative environment.

The position is hybrid-remote, based at 70 East Lake Street with some on-site days and occasional remote work. Strong MS Office and communication skills are essential.

Qualifications

• Fluent in English and Spanish for client, visitor, and staff communication.
• Experience in administrative, customer service, and organizational tasks.

Responsibilities

• Greet clients and visitors; screen, announce, and direct calls.
• Handle office tasks: bookkeeping, filing, data entry, mail, and supply management.
• Coordinate with building management; assist with onboarding and timekeeping.
• Maintain lobby information and distribute client resources.

Skills

Bilingual English/Spanish

Customer service

Organizational skills

Problem solving

Microsoft Office

Phone etiquette

Education

Bachelor's Degree

Tools

MS Office 365

Foxit

LegalServer

3CX phone system

Job description

Life Span in Chicago seeks a bilingual Administrative Assistant (English/Spanish) for our Loop office to greet clients, manage calls, and support staff. This role blends reception with data entry, records maintenance, and basic office operations in a collaborative environment.

The position is hybrid-remote, based at 70 East Lake Street with some on-site days and occasional remote work. Strong MS Office and communication skills are essential.